Customer Invoice Inquiry

Program/Screen: ARINVI/ARINVIC1

Description:

Use this screen to review a list of invoices for a specific customer.

 

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Navigation

Access this screen by entering a customer number and currency code on the Customer Invoice Inquiry - Launch screen.   Use the filters at the top of the screen and above the columns to focus the list to only the invoices you want to review.  Use the function keys to review invoice detail, payment and sales history, and aging for the customer.

 

Unique Customer Invoice Inquiry Screens

Customer Invoice Inquiry - Launch

Customer Invoice Inquiry

Payment History

Check History

Corporate Customers

Invoice Inquiry

Trend Analysis

Sales History

Detail Aging

 

Additional Program Screens

Customer Master Maintenance

Display Contract Customer Information

Fax/E-mail Window

 

Options

Option

Description

3

Payment/Adjustment.  Enter 3 in the O (Option) field to advance to the Payment History screen and review payments and adjustments for that specific invoice.

5

Display.  Enter 5 in the O (Option) field to advance to the Display Contract Customer Information screen and review details of the rental contract/invoice.

6

Reprint.  Enter 6 in the O (Option) field to reprint the customer invoice.

7

Fax/Email.  Enter 7 in the O (Option) field to open the Fax/E-mail Window and send a fax or an email to the customer regarding that invoice.

8

G/L Journal.  Enter 8 in the O (Option) field to advance to the Invoice G/L Journal Transaction Inquiry program.

9

Print Labels.  Enter 9 in the O (Option) field to print invoice label stickers for that invoice.

 

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Fields

Status

Displays the current credit status of the customer.  Valid status codes include:

 

Total  amount

Displays the total amount of the customer's invoices.

 

Customer number

Displays the number and name of the customer.

 

Phone

Displays the customer's main phone number.

 

Currency

Displays the code of the currency in which the invoices balances are displayed.

 

Purchase Order Number

Enter a purchase order number for which you want to review associated invoices.

 

Open

Indicate whether you want to see open or closed invoices in the list.

 

Paid

Indicate whether you want to see paid invoices in the list.

 

Invoices List

 

Invoice Number

Displays the number of the invoice, including the sequence number that indicates the number of transactions posted against the original contract.

 

Invoice Date

Displays the date the invoice was created.

 

Due Date

Displays the date the invoice is due to be paid.

 

Lettrage Number

If you are using the lettrageFrench for settlement. It is matching related G/L transactions by assigning the same system-generated number to them. accounting features, this field displays the lettrage number associated with the invoice.

 

Job Location

Displays the location of the customer job associated with the invoice.

 

Location

Displays the location that created the invoice.

 

Status

Displays the current status of the invoice such as OP-Open or PD-Paid.

 

Type

Displays the type of the invoice.  Valid types include:

 

 

Balance

Displays the current balance owed on the invoice.  This field is blank if nothing is owed.

 

Payment/Adjustment

Displays the amount of payments or adjustments made against the invoice.

 

Original Amount

Displays the amount that was originally on the invoice.

 

ID (In Dispute)

Indicates whether or not the customer is disputing the invoice.

 

IC (In Collections)

Indicates whether or not the invoice has been submitted for collections.

 

RM (Reminder Letter)

Indicates whether or not a reminder letter has been sent for this invoice.

 

OD (Overdue)

Indicates whether or not payment for this invoice is overdue.

 

Function Keys

Function Key

Description

F1

Help.  Place your cursor in a field and press F1 to access online help for that field.  Place your cursor outside of any field, and press F1 to access online help at the program level.

F2

Open.  Advance to the Customer Contract Inquiry program to review open rental contracts for the customer.

F3

Exit.  Exit the page or program.

F4

Search.  Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen.

F5

Check.  Advance to the Check History screen and review checks received from the customer.

F6

Date.  Advance to the Invoice Inquiry screen to review information by invoice number for a specific date rate.

F7

Corporate.  Advance to the Corporate Customers screen to review A/R aging for a corporate customer only.

F8

Invoice Number.  Advance to the Invoice Inquiry screen to review invoices in numerical order, or to start the list of invoices at a particular invoice number.

F9

Collection Comments.  Advance to the Customer Collection Comment Inquiry screen.

F10

Customer Inquiry.  Advance to Customer Master Maintenance to review the customer's record.

F11

Detail.  Display a second line of detail for each invoice.

F12

Cancel/Previous.  Exit the program or move back a screen.

F13 (Shift + F1)

Payment History.  Access the Customer Payment History screen and review all payments from the customer.

F14 (Shift + F2)

Trend.  Advance to the Trend Analysis screen and review trends in invoicing and payments for the customer.

F15 (Shift + F3)

Sales History.  Advance to the Sales History screen and review the history of sales for the customer this year, last year, and for life.

F17 (Shift + F5)

F18 (Shift + F6)

Top/Bottom of List.  Press F18 to advance directly to the bottom of the list.  Press F17 to return directly to the top of the list.

F19 (Shift + F7)

Print.  Print the list of invoices.

F20 (Shift + F8)

Follow.  Advance to the Customer Collection Follow-up Inquiry screen to review information about follow-up activities on collections for the customer.

F22 (Shift +F10)

Aging.  Advance to the Detail Aging screen and review the aging for all invoices for the customer.

F23 (Shift+F11)

Toggle Toggle invoice status fields.

F24 (Shift + F12)

More.  Display more available function keys for the program.

 

Related Programs

Cash Receipts

Post Customer Payments

A/R Adjustments

Post Invoices

Print A/R Statements

Reprint Invoices

A/R Open Invoices Report

 

 

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