Equipment
Rental Return Charges
Program/Screen: RARINT/RARINT25
Description:
Use this screen to verify all of the charges for the returned equipment. You can modify charges and enter a pickup charge, if applicable. You can also enter returned sales items.
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Navigation
This is one of the last screens in the rental return process. It typically appears after the Partial Return - Selection screen, the Metered Returned Equipment screen, or the Rental Return Prompt Charges screen, but before the final review screen. Add or change charges, and then press Enter to proceed with the return.
Unique Rental Return Screens
Equipment Rental Return Charges
Where Used
Additional Program Screens
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Options
|
Option |
Description |
|
2 |
Work with detail. Enter 2 in the Opt (Option) field to advance to the Partial Return - Equipment Detail screen and work with the details of that one piece of equipment. |
|
7 |
Comment. Enter 7 in the Opt (Option) field to advance to the Equipment Comment Maintenance screen in INQUIRY mode to review comments entered for that piece of equipment. |
|
8 |
Restore original rates. Enter 8 in the Opt (Option) field to restore rates to what they were before you made changes. |
|
9 |
No charge the item. Enter 9 in the Opt (Option) field to apply no rental charges for that equipment. |
|
19 |
Tiered rates. Enter 19 in the Opt (Option) field to access the Tiered Daily Rental Rates popup window. |
Fields
Rental Equipment
If the time
that the equipment was out on rent includes any temporary
rental suspension dates, a highlighted message, "HAS RENTAL
SUSPENSION," is displayed in this area.
Displays the number for the equipment being returned.
Displays the quantity of the equipment being returned.
Displays the description of the equipment being returned.
Enter or accept the total amount of the rental for the returned equipment. To see the detail for this amount, enter 2 in the Opt field to advance to the Equipment Detail screen.
If
the amount in this field is zero, that could mean that the contract
was recently cycle billed, and it is possible that you might need
to process a credit to the customer. In other words, the equipment
return might not have been processed in time before the cycle billing,
and the customer was billed for a part of the week or month when they
didn't actually have the equipment.
To determine the billed-through period for the customer, go to the Customer Transaction program, press F8 and enter the appropriate contract number. Find the last billed invoice for the contract, and enter a 5 to display the invoice. Review the Return Date, which is the last date billed through for the contract.
If a credit is needed, you can process it by entering a negative amount in this field, or you can enter a separate credit memo via the Rental Credit Memo program.
If equipment was damaged or lost and is not being returned, enter that quantity as sold.
If a quantity was entered in the Quantity Sold field, enter a reason code for that quantity. These codes are set up under the BS (Bulk Rental Sold Reason) reason code type.
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Pickup/Delivery
Indicate if there is a charge for picking up the equipment.
Enter the name of the person who picked up the equipment.
Enter or accept the appropriate code (item master number) for the pickup charge.
Enter the miles driven while picking up the equipment. This field is used for informational purposes only.
The amount being charged for the pickup.
Displays the indicator of whether the equipment was delivered.
If control
record RAMDLV is set
to Y, the Delivery
By, Delivery Code, and Delivery Miles fields are not displayed. Instead,
the following message is displayed, "Press F16 to maintain Multi-Delivery
charges."
Displays the name of the person who delivered the equipment.
Displays the appropriate code (item master number) for the delivery.
Displays the miles driven while delivering the equipment.
The amount charged for delivery.
Sales/Miscellaneous Items or Sales Returns
Enter the number for a sales or miscellaneous item being charged or returned. If you entered fuel or other prompt charges on the Rental Return Prompt Charges screen, those charges display here, and you can change them if necessary.
If the customer is returning items they purchased on the contract, press F9 to toggle this section to Sales/Returns, and enter the item number and quantity returned.
Enter the quantity being charged for the item. Depending on a setting in control record RARIN7, you may be allowed to enter a negative quantity for a miscellaneous charge item.
Enter or accept the unit of measure for the item being charged or returned.
Displays the description of the item being charged or returned.
Enter or accept the price of the item being charged.
Indicate if the original sales items should be returned to stock.
Enter the quantity being returned.
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Function Keys
|
Function Key |
Description |
|
F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
|
F2 |
Scan. Access the Bar Code Entry screen to scan or enter bar codes for returned items. |
|
F3 |
Exit. Exit the page or program. |
|
F4 |
Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen. |
|
F5 |
Miles/Hours. Return to the Metered Returned Equipment screen to enter meter readings. |
|
F6 |
Mode. Toggle the mode to sort the list by equipment number, by category/classTwo-part classification for individualized and bulk equipment. Rental rates are entered by category/class, and the ID number for bulk items is the category/class ID., by description, or by sequence number (the order the equipment was entered on the contract). |
|
F7 |
Re-rent Description. Display the description of the item being returned if it is a re-rentEquipment that you rent from a vendor and then rent to a customer. item. |
|
F8 |
Item Number/Manufacturer Item. In the Sales/Miscellaneous section of the screen, this key toggles the Item Number field to the manufacturer's number or the UPC number. |
|
F9 |
Sales/Returns. Toggle the Sales/Miscellaneous item section to the Sales Returns section so that you can enter the return of any sales items from the rental contract. |
|
F10 |
Order Comments. Advance to the Order Comments screen for the rental contract associated with the equipment being returned. |
|
F12 |
Cancel/Previous. Exit the program or move back a screen. |
|
F13 (Shift + F1) |
Fuel Charges. Return to the Rental Return Prompt Charges screen to enter charges for fuel and so on. |
|
F14 (Shift + F2) |
Select All. Advance to the Equipment Detail screen for each of the rental items being returned. |
|
F16 (Shift + F4) |
Truck Dispatch. Depending on the setting for the RAMDLV control record, you will either advance to the Truck Dispatch Entry screen or the Multi-Delivery Charges screen. |
|
F17 (Shift + F5) |
Top/Bottom. Press F18 to advance directly to the bottom of the equipment list. Press F17 to return to the top of the list. |
|
F18 (Shift + F6) |
|
|
F19 (Shift + F7) |
Top/Bottom. Press F20 to advance directly to the bottom of the sales/miscellaneous list. Press F19 to return to the top of the list. |
|
F20 (Shift + F8) |
|
|
F21 (Shift + F9) |
Suspension Days. Advance to the Temporary Rental Suspension screen to review or set rental suspension for the contract. |
|
F24 (Shift + F12) |
More. Display more available function keys for the program. |
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