Rental Return - Overtime Calculation Detail

Program/Screen: RARINT/RARINT45

Description:

Use this popup window to review the details of overtime calculations for equipment being returned.

Click a link to advance to that section of the topic.

Navigation
Fields

Navigation

Access this popup window by pressing F7 from the Partial/Full Return - Equipment Detail screen. Review the overtime calculations, and then press F12 to exit the window.

Note: Amounts are calculated to 5 decimal places; however, they are displayed to only 2 decimal places.

Unique Rental Return Screens

Full Return - Launch

Partial Return - Launch

Partial Return - Selection

Metered Returned Equipment

Rental Return Prompt Charges

Equipment Rental Return Charges

Multi-Delivery Charges

Equipment Detail

Overtime Calculation Detail

Sales Item Detail

Review of Charges

Fields

Excess Calculation Results

Rental Out Date and Time

Displays the date and time that the equipment went out on rent.

Rental In Date and Time

Displays the date and time that the equipment was returned.

Rental Period (Days and Hours)

Displays the number of days and hours that the equipment was out on rent.

Cycle Bill Period

Displays the cycle bill codeCode that dictates how often a customer is invoiced for equipment that they are currently renting. associated with the rental contract.

Cycle Bill Day

Displays the day within the cycle bill period. For example, Day 02 would be the second day since the last cycle bill.

Divisor (Day)

Displays the number by which the daily rental rate is divided to determine the hourly prorated rate.

Divisors (Week, Month)

Displays the number by which the weekly or monthly rental rate is divided to determine the daily prorated rate.

Hours Allowed per Day

Displays the number of hours of usage allowed per day before overtime (excess meter usage) is calculated and charged.

Hours Allowed per Week

Displays the number of hours of usage allowed per week before overtime (excess meter usage) is calculated and charged.

Hours Allowed per Month

Displays the number of hours of usage allowed per month before overtime (excess meter usage) is calculated and charged.

Calculated Total Hours

Displays the total number of hours calculated as overtime.

Calculated Free Hours

Displays the number of hours of rental for which overtime will not be charged.

Calculated Charge

Displays the number of hours of overtime that will be charged.

Calculation Rate

Displays the overtime rate used to calculated the overtime charges.

Calculated Excess Charge

Displays the calculation of the Calculated Charge figure multiplied by the Calculation Rate.

Discount Percentage/Amount

Displays the percentage of discount given on overtime and the calculated amount of the discount.

Total excess amount

Displays the total amount of excess meter usage to charge for this equipment.

Less already charged on cycle billing

Displays the amount of excess meter usage already charged on cycle bills.

Net excess amount

Displays the amount yet to be charged for excess meter usage.

Calculation Factors

Tier X - From

If tiered rates were used in the calculation, this field displays the day that the rate for that tier started. For example, if the From Day for Tier 1 is 1, and the To Day for Tier 1 is 4, then the From Day for Tier 2 must be 5. This means that the rate for Tier 1 applies to rental days 1 through 4, and the rate for Tier 2 starts on the fifth rental day.

Tier X - To

If tiered rates were used in the calculation, this field displays the day that the rate for that tier ends. For example, if the From Day for Tier 1 is 1, and the To Day for Tier 1 is 4, the rate for Tier 1 only applies to rental days 1 through 4.

Tier X - Rate

If tiered rates were used in the calculation, this field displays the rental rate for the rental days in that tier.

Tier X - Minimum Rate

If tiered rates were used in the calculation, this field displays a minimum rental rate for the rental days in that tier.

Type

If tiered rates were used in the calculation, this field displays the code that represents the type of tiered rate you want to use. Code D is for Daily and M is for Monthly.

Overtime Controls

Overtime (D/H) Calculation Method

Displays the code that represents the method used for calculating overtime on rentals. Valid codes are:

Blank or D - The location calculates overtime (excess meter charges) based on an 8-hour day.
H - The location calculates overtime (excess meter charges) by extending the excess hours by the hourly rental rate.

Shift Differential Flag

Indicates (Y or N) whether to allow the Shift field on the Create Rental - Equipment Detail screen to take entries for shift differential. Valid shift differential codes are:

S - Single shift billing on rental contracts
D - Double shift billing on rental contracts
T - Triple shift billing on rental contracts

True Double/Triple Shift

Indicates how double and triple shifts are used when calculating excess meter charges. Valid codes are:

N - True double and triple shifts are NOT used. The calculated rate used for excess meter charges, which is a daily, weekly, or monthly rate, is divided by the Allowed/Free Hours setting for that rate to yield an hourly value. Then this value is extended by the count of excess hours found to result in an excess meter charge amount.
Y - True double and triple shifts ARE used. The rate is divided by 16 hours, so that the calculation results in rental amounts that are equal to 1.5 times the rental rate for greater than 8 hours and up to 16 hours on the meter.
T - True double and triple shifts ARE used. This is equal to 2.0 times the rental rate for greater than 8 hours and up to 16 hours on the meter.
C - True double and triple shifts ARE used. This code causes the calculation to stop at double the maximum rate when the excess meter charges calculation meets the requirements of the Y setting.
D - True double and triple shifts ARE used. This code causes the calculation to stop at double the maximum rate when the excess meter charges calculation meets the requirements of the N setting.

Pro-rate Settings

Pro-rate Days after Week

Indicates whether this location prorates the rental rates on a daily basis after one week of rental.

Pro-rate Days after Month

Indicate whether this location prorates the rental rates on a daily basis after one month of rental.

Meter/Shift

Meter Type

Displays the type of meter that was used in the calculations. Valid codes are:

M - Miles
H - Hours
U - Usage

Shift

Displays the number of the shift that was used in the calculations.

Days/Week

Displays the number of operating days in a week that was used in the calculations.

Calculate Excess Meter Usage

On cycle bills

Indicates whether excess meter usage should be charged on cycle bills.

On rental returns

Indicates whether excess meter usage should be charged when rented equipment is returned.

Use Shift Multiplier/Multiplier Percentage

Indicates whether to increase the excess meter charge by the appropriate shift multiplier, and if so, by what percentage.