Rental Return - Review of Charges

Program/Screen: RARINT/RARINT80

Description:

Use this screen to review the details of the rental return charges before making the final save and writing the invoice/credit.

 

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Navigation

This screen is essentially the final screen for the Partial/Full Return programs.  Review all charges.  If changes are necessary, use the function keys to return to earlier screens or to access additional screens.  Press Enter twice to write the return.

 

Unique Partial Return Screens

Full Return - Launch

Partial Return - Launch

Partial Return - Selection

Metered Returned Equipment

Rental Return Prompt Charges

Equipment Rental Return Charges

Multi-Delivery Charges

Equipment Detail

Overtime Calculation Detail

Sales Item Detail

Review of Charges

 

Where Used

Partial Return

Full Return

 

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Fields

Currency

Displays the currency in which the monetary amounts on this screen are shown.

 

Contract number

Displays the number of the rental contract against which a return is being processed.

 

Return signature

Enter or accept the name of the employee who processed the returned equipment.

 

Customer number

Displays the number of the customer who returned the equipment.

 

Rental out date

Displays the date that the equipment went out on rent.

 

Rental out time

Displays the time of day that the equipment went out on rent.

 

Rental in date

Displays the date that the equipment was returned.

 

Rental in  time

Displays the time of day that the equipment was returned.

 

Days

Displays the number of days that the equipment was out on rent.

 

Hours

Displays the number of hours beyond the full days that the equipment was out on rent.

 

Sales representative

Enter or accept the number of the sales representative assigned to the rental contract.

 

Rental amount

Displays the rental amount that is due upon return of the equipment.

 

Sales amount

Displays the sales amount that is due upon return.

 

Delivery/Pickup charges

Displays the amount due for delivery and pickup of the equipment.

 

Miscellaneous charges

Displays the amount due for miscellaneous amounts such as environmental charges.

 

Damage waiver

Displays the amount due for damage waiver charges on the rental contract.

 

Fuel charges

If applicable, this field displays the total of fuel charges for the return.

 

Sales tax

Displays the total sales tax amount for any charges on the return.

 

Total invoice amount

Displays the total amount of the rental return by adding all of the amounts above this figure.

 

Proforma-Y/Invoice-N

Enter Y to create a proforma invoiceDraft or suspense invoice that looks like an actual invoice, but the customer is not billed and accounts receivable is not affected. for this return.  Enter N to create a standard invoice.

 

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The following fields display if money has already been received against the rental contract.

 

Date

Displays the date when the money was received.

 

Type

Displays the type of funds received such as a check or credit card.

 

Sequence

Displays the sequence of the contract created by the cash receipt transaction.

 

Amount

Displays the amount of the cash receipt.

 

Transaction

Displays the number associated with the cash receipt transaction.

 

Type

Displays the type code for the transaction.

 

Authorized Amount

If credit authorization took place, this field displays the amount of the cash receipt that was authorized.

 

Authorization Number

Displays the number associated with the credit authorization.

 

Reference Number

Displays the user-defined reference number associated with the transaction.

 

Function Keys

Function Key

Description

F1

Help.  Place your cursor in a field and press F1 to access online help for that field.  Place your cursor outside of any field, and press F1 to access online help at the program level.

F3

Exit.  Exit the page or program.

F6

Miles/Hours.  Return to the Metered Returned Equipment screen to enter meter readings.

F7

Fuel Charges.  Return to the Rental Return Prompt Charges screen to enter charges for fuel and so on.

F9

Accept Cash.  Add fields at the bottom of the screen to enter the amount collected and the payment method (cash, check, credit card).  You can enter a payment method code of S to access the Split Payment Entry popup window and use multiple payment method codes to record the customer's payment.

F10

Order Comments.  Advance to the Order Comments screen for the rental contract associated with the equipment being returned.

F12

Cancel/Previous.  Exit the program or move back a screen.

F14 (Shift + F2)

Tax Breakdown.  Advance to the Tax Itemization screen to review the tax breakdown for the rental contract.

F16 (Shift + F4)

Split Payment.  Access the Split Payment Entry program to enter multiple methods of payment for the contract.

F17 (Shift + F5)

Additional Information.  Access the Additional Customer Information popup window and enter the following:  Invoice Due Date Code, Payment Code, Billing Code

F19 (Shift + F7)

Write Invoice/Print Report.  Create the invoice for the rental return and print a return report.

F24 (Shift + F12)

More.  Display more available function keys for the program.

 

 

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