Cash
Receipts - Adjustments
Program/Screen: ARCSHT/ARCSHT40
Description:
Use this popup window to enter adjustments to invoices during the cash receipt process.
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Navigation
Access this popup window by entering PA in the Option field for one invoice, or by entering A in the Option field for multiple invoices. When you use option A for multiple invoices, after you adjust the first invoice in the popup window and press Enter, the next invoice comes up in the popup window. Adjust each invoice as it comes up in the window until all invoices are adjusted, and then you are returned to the Cash Receipts - Apply Payment screen.
For option PA, enter the adjustment codes and amounts as applicable. Adjustment amounts can be negative or positive, and they will decrease or increase the invoice balance as applicable. For example, the invoice balance is 2890.24, and you enter an adjustment of 10.00-. The new balance of the invoice is 2880.24, but the remaining amount on the Cash Receipts - Apply Payment screen does not change. You can also process a partial payment in this window for option PA.
For option A, enter the adjustment codes and amounts as applicable. Adjustment amounts can only be negative. Negative amounts decrease the invoice balance, and then show the decreased amount as fully paid. For example, the invoice balance is 2663.58, and you enter an adjustment of 10.00-. The invoice balance is decreased to 2653.58 and recorded as fully paid at that amount. These fully paid amounts do affect the remaining amount on the Cash Receipts - Apply Payment screen.
Unique Cash Receipts Screens
Cash Receipts - Batch Keying Detail
Cash Receipts - Transaction Display
Cash Receipts - Find Reference by Invoice
Cash Receipts - Create ROA Location
Cash Receipts - Adjustments
Options
|
Option |
Description |
|
P |
Partial Payment. Enter P in the Option field to process a partial payment for the invoice. Valid for option PA (Partial Adjustment) only. |
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Fields
Displays the number of the invoice for which you are processing an adjustment.
Displays the balance of the invoice.
For option PA (Partial Adjustment), this field displays the partial payment entered in the window. When adjustments are entered for option PA, this field displays as .00. For option A (Multiple Adjustments), this field displays the calculated amount of the Balance Amount minus the Adjustment Amount.
Displays the total of all adjustments entered in the window.
This field displays only when using option PA (Partial Adjustment). It is the calculated amount of the Balance Amount plus or minus the Adjustment Amount.
Enter the adjustment code for each adjustment. For option PA (Partial Adjustment), you can enter P in this field to process a partial payment.
Enter the amount of the adjustment. For negative adjustments, enter the negative sign after the amount.
Displays the description of the adjustment code.
Function Keys
|
Function Key |
Description |
|
F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
|
F3 |
Exit. Exit the page or program. |
|
F4 |
Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen. |
|
F6 |
Display Invoice. Advance to the Display Contract Customer Informationscreen. |
|
F12 |
Cancel/Previous. Exit the program or move back a screen. |
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