Cash
Receipts - Batch Detail
Program/Screen: ARCHST/ARCHST20
Description:
Use this screen to enter each charge customer payment that is part of the cash receipts batch.
Click a link to advance to that section of the topic.
Navigation
Access this screen by entering the cash receipts batch header information on the Cash Receipts - Launch screen. On this screen, enter the payment information and the invoice number or customer number and press Enter to advance to the Cash Receipts - Apply Payment screen.
Unique Cash Receipts Screens
Cash Receipts - Batch Detail
Cash Receipts - Batch Keying Detail
Cash Receipts - Transaction Display
Cash Receipts - Find Reference by Invoice
Cash Receipts - Create ROA Location
Additional Program Screens
Customer Collection Comment Inquiry
Fields
Displays the number of the batch that was entered or automatically assigned.
Displays the date of the batch.
Enter the payment method code for this receipt. If you do not know the code, press F4 to search for it.
Enter the amount of the customer's payment.
Enter the number from the customer's payment instrument such as a check or money order.
If the Position cursor on INV# field is set to Y in control record ARCSH3, the cursor starts at this field. This setting is used in situations where payment is received and only invoice information is given on the remittance document.
Enter the number of the invoice for which you have received payment or to retrieve the customer number and displays all of their invoices. Press F4 to access Customer Contract Inquiry and search for the contract/invoice number. After you enter a valid invoice number, the customer associated with that invoice is populated in the Customer Number or Name field.
If
the Use inv# to get cus#
field is set to Y
in the ARCSH3
control record, the invoice number in this field is used to retrieve
the customer number and then display all invoices for that customer.
If the field is set to N,
the entered invoice is used to retrieve the customer number and then
the invoices displayed are only a subset of the entered invoice.
If the customer is paying against a summary invoice, enter the number or press F4 to access the Invoice Summary Search popup window where you can choose the invoice.
If the Position cursor on INV# field is set to N in control record ARCSH3, the cursor starts at this field. This setting is used in situations where you pull customer invoices before entering a cash receipts batch.
Enter the number or name of the customer from whom you received payment, and press Enter to display that customer's account status and address. Press F8 to access a list of invoices for the entered customer.
Back to top
Displays the total of all payments entered for the batch.
Displays the number of payments entered for the batch.
Displays the code of the currency for the payment document. This defaults from the batch header and cannot be changed.
Indicate whether to close the batch once all payments have been entered and the batch total equals the control total. A batch cannot be posted until it is closed.
Function Keys
|
Function Key |
Description |
|
F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
|
F3 |
Exit. Exit the page or program. |
|
F4 |
Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen. |
|
F6 |
Non A/R. Advance to the Cash Receipts - Non A/R Cash screen to enter payments from customers that are not associated with A/R invoices. |
|
F7 |
Select Checks. Advance to the Cash Receipts - Batch Keying Detail screen to review checks that have been entered for the batch. |
|
F8 |
Select Invoices. Advance to the Cash Receipts - Find Reference by Invoice screen to find and select an invoice in order to associate a customer with the batch detail. |
|
F9 |
Comments. Advance to Customer Collection Comment Inquiry. |
|
F12 |
Cancel/Previous. Exit the program or move back a screen. |
|
F19 (Shift + F7) |
Print Batch Edit Report. Print a listing of the batch details. |
|
F24 (Shift + F12) |
More. Display more available function keys for the program. |
Related Programs
Back to top