G/L Inquiry - Invoice Inquiry

Program/Screen: IP410T/IP410T30

Description:

Use this program to inquire on an accounts payable invoice.

Click a link to advance to that section of the topic.

Navigation
Options
Fields
Function Keys
Related Programs

Navigation

Access this screen from the Accounts Payable menu, or by entering 2 in the Option field for a transaction listed in the Manual Lettrage program or the G/L Journal Inquiry program, or by entering 5 in the Option field for a transaction listed in the G/L Inquiry program.

Review the accounts payable invoice. If applicable, use Option 9 to access the Prepaid Expense popup window and review details of prepaid expenses.

Unique Invoice Inquiry Screens

Invoice Inquiry - Launch

Invoice Inquiry - Invoice List

Invoice Inquiry

Where Used

G/L Inquiry

G/L Journal Inquiry

Manual Lettrage

Additional Program Screens

Vendor Comments Maintenance

Options

Option	Description
9	PPE. Enter 9 in the Option field to open the Prepaid Expense popup window to review prepaid expense details for the invoice.

Fields

Vendor Number

Displays the number of the vendor who sent the invoice.

Invoice Number

Displays the number from the vendor invoice.

Purchase Order Number

Displays the number of the purchase order associated with the vendor's invoice.

Recurring Quantity

If applicable, this field displays the quantity that is ordered on a recurring basis on the purchase order.

Paid

Indicates if the invoice has been paid.

1099 Income

Indicates if the payment to the vendor is considered 1099 income for that vendor.

Check Number

Displays the number of the check used to pay the invoice.

Discount Percent

Displays the discount percentage given by the vendor.

Invoice Date

Displays the date on the vendor invoice.

Invoice Description

Displays a brief description of the vendor invoice. This is system-generated and is typically the vendor name followed by the invoice number.

Name

Displays the vendor's name.

Type

Displays a code that represents the type of invoice. Valid codes are:

I - Debit invoice
C - Credit invoice
N - Note payable
D - Delete or reversal invoice

Purchase Order Reference

Displays a reference number that was entered on the purchase order.

Multiple Invoices

Indicates if there are multiple invoices associated with the purchase order.

Prepaid Code

Indicates if there are any prepaid details associated with the invoice. If this displays as Y, enter 9 in the Option field for any of the listed disbursements associated with the invoice to open the Prepaid Expense popup window and review the prepaid expense details.

Check Date

Displays the date of the last check disbursed for the invoice.

Discount Date

Displays the date by which the invoice needs to be paid in order to take advantage of the discount offered by the vendor.

Due Date

Displays the date the invoice is due.

Location

Displays the location that received the vendor invoice.

Invoice Code

Displays the user-defined code assigned to the invoice to categorize it for reporting purposes.

Currency Code

Displays the currency of the invoice.

Original Amount

Displays the amount of the invoice, and the status of that payment.

Current Balance

Displays the amount remaining to pay on the invoice.

Check Amount

Displays the amount of the check that was disbursed to pay the invoice.

Sequence Number

Displays the sequential number the system assigned to the invoice. Use this number if you have to delete an invoice or transfer an invoice to another vendor using Account Transfer.

Payment Select Number

Displays the sequential number the system assigned to the payment of the invoice. Use this number if you have to reverse a check.

Batch Number

Displays the number of the batch in which the invoice was posted.

Employee

Displays the name of the user who entered the invoice.

Date

Displays the date the invoice was entered.

Clear/Void

Displays the date the check was cleared or voided.

Disbursements Account Number

Displays the number of the G/L account affected by the invoice payment disbursement.

Disbursement Amount

Displays the amount that was posted to the G/L account.

Disbursed/Cleared

Indicates whether the payment was disbursed (D) or has been disbursed and cleared (C).

Discount Account Number

Displays the number of the G/L account affected by the discount taken.

Discount Amount

Displays the amount of the discount taken on the invoice.

Equipment ID Number

If applicable, this field displays the equipment number associated with the purchase order and invoice.

Function Keys

Function Key	Description
F1	Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level.
F3	Exit. Exit the page or program.
F9	Comments. Advance to a view-only version of the Vendor Comments Maintenance program.
F12	Cancel/Previous. Exit the program or move back a screen.

Related Programs

Enter/Edit Invoices

Print Invoice Entry Edit

Post Invoices