Post
Invoices
Program/Screen: IP230T/IP230T01
Description:
Use this program to post A/P invoice batches. Posting the batches generates the applicable general ledger entries and adds the invoices to the open payables file.
An invoice batch cannot be posted until its control
total and batch
total match.
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Navigation
Access this program from the Accounts Payable menu. Review the list of A/P invoice batches. Use the Created by filter to focus the list on batches you or another user have entered. Enter the appropriate option letter to the left of the batches you want to post, and enter a posting date for each. Press Enter to process the posting.
Options
|
Option |
Description |
|
I |
Enter I in the Option field to post the batch interactively. When you post interactively, you cannot do any other processing until the post job is finished. A register of posted invoices prints. |
|
S |
Enter S in the Option field to submit the posting of the batch. Submit the posting job to run in the background while you continue other system activities. You can schedule a submitted posting job to run at a specific time. A register of posted invoices prints. |
Fields
Enter the ID of the user for whom you want to focus the invoice batch list.
Enter the posting date for the batch. This date determines the month/period of the posting. Batches with the same posting date are consolidated on the same purchase journal.
Displays the number assigned to the invoice batch.
Displays whether the batch is recurring (R) or not (N).
Displays the date the batch was entered.
Displays the batch description.
Displays the total of all invoices in the batch. This figure is compared to the calculated figure in the Batch Total field to ensure the batch is in balance and ready for posting.
Displays the system calculated total of all invoices in the batch. This is compared to the figure in the Control Total field to ensure the batch is in balance and ready for posting.
Function Keys
|
Function Key |
Description |
|
F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
|
F3 |
Exit. Exit the page or program. |
|
F7 |
Toggle Mode. Toggle the display of invoice batches from a single location to a region or to all locations. |
|
F11 |
Detail. Display or hide a second line of detail for each A/P invoice batch record. |
|
F12 |
Cancel/Previous. Exit the program or move back a screen. |
Related Programs
Special Topics
Delete a Posted Invoice quick guide
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