Print
Checks/Disburse Cash
Program/Screen: IP250T/IP250T01
Description:
Use this program to either print checks for the invoices selected in the Payment Selection program, or to disburse cash after the printed checks have been verified as correct. You can also process prepaid checks in this program.
You cannot print checks and disburse cash at the same time.
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Navigation
Access this program from the Accounts Payable menu. It is one of the last steps in the A/P flow after Payment Selection. If you are printing checks, complete the fields at the top of the screen, and leave the Post/Print Disbursements and Process Prepaid Checks fields set to N. After you print checks and review them to ensure the check numbers are correct, run this program again. Set the Print Checks field to N, and set the Post/Print Disbursements field to Y.
If you processed prepaid checks in the Payment Selection program, you must post them in this program. To do this, ensure that you have already disbursed cash for your regular checks, and then set the Post/Print Disbursements and Process Prepaid Checks fields to Y, and run this program again.
Fields
Indicate whether you want to use the program to print checks for the invoices selected in the Payment Selection program.
Enter or accept the G/L account number to which the checks are posted. The default is the account number in the Cash in Bank - A/P field set up in Default System G/L Values Maintenance, but it can be changed.
Enter a payment method code in this field to limit the invoices selected for check printing to those that match that code.
After entering Y to Print Checks and entering or accepting the G/L cash account number, press Enter. The system defaults the next check number in the sequence of checks to be printed. If this number is correct, press Enter again to continue. If it is incorrect, replace it with the starting check number for this run, and then press Enter.
Enter or accept the date to print on all checks in the run.
Enter N to print the checks interactively. When you print interactively, you cannot do any other processing until the print job is finished. Enter Y to submit the printing of the checks. Submit the print job to run in the background while you continue other system activities. You can schedule a submitted print job to run at a specific time.
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Indicate whether you want to use the program to post cash disbursements after checks have been printed. When you enter Y, the system also prints a Cash Disbursement journal and a Cash Disbursement recap.
Ensure
checks have printed correctly before posting cash disbursements. Once
cash has been disbursed, checks cannot be re-printed.
You can also use this field to post cash disbursements for prepaid checks. Ensure regular checks have already been disbursed before disbursing prepaid checks.
Enter the posting date of the cash disbursements.
Enter N to post cash disbursements interactively. When you post interactively, you cannot do any other processing until the job is finished. Enter Y to submit the posting of cash disbursements. Submit the posting job to run in the background while you continue other system activities. You can schedule a submitted job to run at a specific time.
Indicate whether you want to post cash disbursements for prepaid checks.
Enter the posting date for prepaid checks cash disbursement.
Function Keys
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Function Key |
Description |
|
F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
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F3 |
Exit. Exit the page or program. |
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F4 |
Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen. |
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