Enter/Edit
Invoices - Launch
Program/Screen: IP210T/IP210T01D
Description:
Use this screen to enter the header information for an A/P invoices batch. This screen launches the Enter/Edit Invoices program where you voucher invoices from your vendors.
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Navigation
On this launch screen, enter the number of the batch you want to edit or add. If you do not know the batch number you want to edit, press F4 to search for it. If you are creating a new batch, you can manually enter a batch number, or press F6 to have the system assign a number. Complete the other fields as applicable, and then press Enter to advance to the next screen.
Unique Enter/Edit Invoices Screens
Enter/Edit Invoices - Launch
Enter/Edit Invoices - Invoice Entry
Enter/Edit Invoices - Invoice Selection
Enter/Edit Invoices - Delivery Selection
Enter/Edit Invoices - Selected Receivers
Enter/Edit Invoice - G/L Distribution
Enter/Edit Invoice - Cost Update
Fields
Enter the number of the batch you want to edit or create. Press F4 to search for the correct batch number. Press F6 to have the system automatically assign a number to a new batch.
Enter the date you are entering the new batch. This is not an invoice date or a posting date.
Enter a brief, meaningful description for the new batch.
Enter the total of all invoices in the batch. This figure is compared to the calculated figure in the Batch Total field to ensure the batch is in balance and ready for posting.
Indicate if this is a recurring batch where all of the invoices in the batch are recurring. If Y is entered here, for each invoice in the batch, you must enter how many times you want that invoice to recur.
If all invoices in the batch have the same due date, enter it here. Otherwise, you can enter each invoice's due date later in the program. If you enter a date here, and you do not enter one on the invoice, the date entered here defaults as that invoice's due date.
Displays the system calculated total of all invoices in the batch. This is compared to the figure entered in the Control Total field to ensure the batch is in balance and ready for posting.
Displays the number of invoices entered in the batch. For a new batch, this field is blank until you return to the screen after entering invoices.
Enter the code for the currency in which the invoices are being entered in the batch.
If applicable, enter the journal codeUser-defined code that is assigned to general ledger transactions to classify them for reporting and inquiry. you want assigned to the batch.
Function Keys
|
Function Key |
Description |
|
F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
|
F3 |
Exit. Exit the page or program. |
|
F4 |
Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen. |
|
F6 |
Auto-assign Number. Prompt the system to automatically assign the next A/P invoice batch number. |
Related Programs
Special Topics
Delete a Posted Invoice quick guide
Applying A/P Credits quick guide
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