G/L Inquiry

Program/Screen: IG410T/IG410TC1

Description:

Use this screen to review a list of G/L transactions for a specific account number, a specific journal number, or one or more account types.

 

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• Navigation

• Options

• Fields

• Function Keys

 

Navigation

Access this screen by entering a G/L account number, or a journal number, or a month/period on the G/L Inquiry - Launch screen and pressing Enter.  Review the list of transactions, and use the Options to review additional details.  You can also use the filters above the columns to focus the list of transactions on the ones you want to review.

 

Unique G/L Inquiry Screens

G/L Inquiry - Launch

G/L Inquiry

 

Additional Program Screens

Invoice Inquiry

 

Options

Option	Description
1	Journal.  Enter 1 in the Option field to advance to the G/L Detail Display and review details of the journal transaction such as invoice numbers, check numbers, and batch numbers.
2	Journal Reference.  Enter 2 in the Option field to display only the transactions related to the specific journal reference you selected.
5	Drill Down.  Enter 5 in the Option field to advance to Invoice Inquiry.

 

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Fields

Currency

Displays the code of the currency in which amounts are shown in the transactions list.

 

By Account Number

 

Account Number

Enter or accept the number of the G/L account for which you are reviewing transactions.

 

Month/Period

Enter or accept the month or period of the transactions that you want to review for the account number you entered.

 

Processed

Indicate whether you want to review G/L transactions that have been processed via the Month End Processing program.

 

Journal Reference

Displays the journal reference assigned to the transaction.  The journal reference is a concatenation of the transaction's journal code and a system-assigned journal number.

 

Journal Date

Displays the date when the transaction affected the journal.

 

Description

Displays a brief description of the transaction.

 

Amount

Displays the amount of the transaction in the currency indicated in the Currency field.  The amounts are totaled by debits and credits and the net change.

 

Check Number

If applicable, this field displays the check number associated with the transaction.

 

Check Date

If applicable, this field displays the date of the check associated with the transaction.

 

By Journal Reference

 

Journal Reference Number

Enter or accept the journal reference number for which you want to review G/L transactions.

 

Posting Period

Enter or accept the accounting month/period of the G/L transactions.

 

Check Date

If applicable, enter a date for which you want to review transactions that have checks written on that date.

 

G/L Account Number

Displays the number of the G/L account affected by the transaction, or for which you are reviewing balances.

 

Journal Date

Displays the date when the transaction affected the journal.

 

Description

Displays a brief description of the transaction.

 

Amount

Displays the amount of the transaction in the currency indicated in the Currency field.  The amounts are totaled by debits and credits and the net change.

 

Check Number

If applicable, this field displays the check number associated with the transaction.

 

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By Account Type

 

Account Inquiry - Period/Month

Enter or accept the month or period for which you want to review G/L account balances.

 

Account Types

Enter or accept the codes for the account types for which you want to review transactions.  Accounts types are:

• IN - Income

• EX - Expense

• LI - Liability

• AS - Asset

• CP - Capital

 

Description

Displays a brief description of the G/L account.

 

Current Amount

Displays the current balance for the G/L account from account codeCode that represents the file that holds G/L account balances for this year, previous years, and budgets. 1.

 

Previous Year

Displays the balance for the G/L account in the previous accounting year from account code 2.

 

Budget

Displays the balance for the G/L account as entered in the budget account code 3.

 

Function Keys

Function Key	Description
F1	Help.  Place your cursor in a field and press F1 to access online help for that field.  Place your cursor outside of any field, and press F1 to access online help at the program level.
F3	Exit.  Exit the page or program.
F4	Search.  Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen.
F8	Print Information.  Print the list of G/L transactions.
F9	Detail/Summary.  Switch between summary and detail display.
F11	Drop/Fold.  Display or hide a second line of detail for each transaction.
F12	Cancel/Previous.  Exit the program or move back a screen.

 

 

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