Month
End Processing
Program/Screen: IG240T/IG240T01
Description:
Use this program to process month/period debit and credit transactions totals to the G/L master file at the end of the month. The program does not check to see if transactions are in balance, but processing stops if it encounters an invalid G/L account. If an invalid G/L account is found, correct the problem and re-run this program--even if you are processing one-sided entries.
See the Month End Flow topic for
a flowchart of the entire month-end process.
Click a link to advance to that section of the topic.
Navigation
Enter the month/period that you want to process, and then indicate if you want to close it or just process data to the G/L master account buckets. Use the Temporary Posting setting during year-end processing. The field is explained in detail below.
Fields
Enter the month or period for which you want to process debit and credit transaction totals to the G/L master file.
Indicate whether you want to fully close the month. Leave the field set to N if you want to close one of the other modules (Cash Drawer, A/R, A/P), but leave the month open until all transactions have been processed.
Indicate whether you want to fully close the cash drawer for the month. Enter Y after the cash drawer for the last day of the month has been balanced and closed using the Cash Control Entry program. You can run this program and close the cash drawer without closing the month.
Indicate whether you want to fully close Accounts Receivable for the month. Enter Y after ensuring that all A/R transactions have been posted through the last day of the month. You can run this program and close A/R without closing the month.
Prior to closing A/R for the month, use Post Customer Payments to post cash receipts; use Post G/L Journal Entries to post A/R adjustments; and use Create Invoice G/L Journal Batch to post A/R operational transactions.
Indicate whether you want to fully close Accounts Payable for the month. Enter Y after ensuring that all A/P transactions has been posted through the last day of the month. You can run this program and close A/P without closing the month.
Prior to closing A/P for the month, use Post Invoices to post all vendor invoices; and use Create Invoice G/L Journal Batch to post A/P operational transactions.
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Indicate whether you want to process temporary posting for the month. During year-end processing, you would set this to Y to temporarily post data for each month in the new year (for reporting purposes) while continuing to process the previous year's data.
Months
that are closed with this field set to Ymust be closed again with
this field set to N,
once you have closed the previous year and are processing only in
the new year.
Enter N to process only the month entered in the Month to be Processed field. Enter Y to process the month entered in the Month to be Processed field and all the months previous to that month that are open.
Enter Y to run month end processing in the background. You can continue to work in other programs during processing. Enter N to run month end processing now while you wait.
Function Keys
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Function Key |
Description |
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F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
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F3 |
Exit. Exit the page or program. |
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F12 |
Cancel/Previous. Exit the program or move back a screen. |
Related Programs
A/P Accrual Report
Aged Receivables Report
Special Topics
Month-End Processing white paper
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