Invoice Inquiry - Invoice List

Program/Screen: IP410T/IP410TC2

Description:

Use this screen to review a list of vendor invoices and to select a specific one to review its details.

 

Click a link to advance to that section of the topic.

 

• Navigation

• Options

• Fields

• Function Keys

• Related Programs

 

Navigation

Access this screen by entering one or more of the following criterion on the Invoice Inquiry - Launch screen:

 

• vendor number

• purchase order number

• check number

• invoice due date

• invoice date range

 

Use the filters above the columns to focus the list on the invoices you want to review.  Review the resulting list of invoices, and then enter Option 1 to select the invoices for which you want to review details.

 

Unique Invoice Inquiry Screens

Invoice Inquiry - Launch

Invoice Inquiry - Invoice List

Invoice Inquiry

 

Additional Program Screens

Vendor Comments Maintenance

 

Options

Option	Description
1	Select.  Enter 1 in the Option field to select that invoice and advance to the Invoice Inquiry to review its details.
5	User Defined.  Enter 5 in the Option field to advance to a screen that contains user-defined fields that might exist for that invoice.

 

Fields

Vendor Number

Displays the number of the vendor who sent the invoice.

 

Vendor Name

Displays the vendor's name.

 

Invoice Number

Displays the number from the vendor invoice.

 

Description

Displays the description assigned to the invoice.

 

Invoice Date

Displays the date that was assigned to the invoice when it was entered in the system.  It is generally the date on the invoice or the date it was entered.  It is not the due date or posting date.

 

Open/Check Amount

Displays the open amount on the invoice or the amount of the check paid against the invoice.

 

Employee

Displays the ID of the user who last entered a transaction against the invoice.

 

Date

Displays the date that a transaction was last posted against the invoice.

 

F7 - Toggle Description

 

Select Number

Enter an invoice payment select number for which you want to filter the list.

 

Halt Code

Enter the halt code (H1 through H7) for which you want to filter the list.

 

See the Payment Selection - Payment Functions topic for more information on accounts payable invoice halt codes.

 

Function Keys

Function Key	Description
F1	Help.  Place your cursor in a field and press F1 to access online help for that field.  Place your cursor outside of any field, and press F1 to access online help at the program level.
F3	Exit.  Exit the page or program.
F7	Toggle Description.  Display filters to focus the list by invoice payment select number and by halt code.  Press F11 to display the payment select numbers and halt codes for the invoices.
F8	Reorder.  Reorder the invoice list by invoice date.
F9	Comments.  Advance to a view-only version of the Vendor Comments Maintenance program.
F11	Unfold.  Hide or display a second line of detail for each invoice.
F12	Cancel/Previous.  Exit the program or move back a screen.
F17 (Shift + F5)	Top.  Return directly to the top of the invoice list.
F18 (Shift + F6)	Bottom.  Advance directly to the bottom of the invoice list.

 

Related Programs

Enter/Edit Invoices

Print Invoice Entry Edit

Post Invoices

 

 

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