Equipment
Exchange Detail
Program/Screen: RAEXGT/RAEXGT40
Description:
Use this screen to enter the details of the equipment coming in on an exchange and the equipment going out.
If the rental rates change because of the exchange, you must use Update Rental to adjust them.
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Navigation
Access this screen by entering 1 next to the equipment you are exchanging on the Equipment Exchange screen. Enter meter readings, refueling charges, an exchange reason code, and details about the new piece of equipment going out on rent.
Unique Exchange Equipment Screens
Equipment Exchange Detail
Equipment Exchange - Review of Charges
Additional Program Screens
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Fields
Equipment In
Displays the unique number assigned to the equipment that is being exchanged. The number cannot be changed on this screen.
Displays the category/classTwo-part classification for individualized and bulk equipment. Rental rates are entered by category/class, and the ID number for bulk items is the category/class ID. number to which the equipment is assigned. The number cannot be changed on this screen.
The original category requested by the customer. This field is populated when the category changes at the time you select the equipment to go out on the exchange and that equipment is in a different category.
The original class requested by the customer. This field is populated when the class changes at the time you select the equipment to go out on the exchange and that equipment is in a different class.
Displays the make (manufacturer's type) for the equipment.
Displays the manufacturer's model for the equipment.
Displays the year of the model for the equipment.
Displays the equipment's unique serial number.
Indicates whether this piece of equipment is classified as a vehicle.
Displays the description of the piece of equipment.
Displays the quantity being exchanged.
Displays the discount percentage applied when the equipment was rented.
Displays the minimum amount charged for rental of this equipment.
Displays the hourly rate charged for rental of this equipment.
Displays the daily rate charged for rental of this equipment.
Displays the weekly rate charged for rental of this equipment. This is typically 4 times the daily rate.
Displays the monthly rate charged for rental of this equipment. This is typically 3 times the weekly rate.
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If applicable, this field displays the meter reading when the equipment went out on rent.
If applicable, enter the current meter reading for the equipment coming in on the exchange.
If applicable, this field displays the calculated total miles or hours for the equipment coming in.
If applicable, this field displays the code for any fuel the equipment requires.
If applicable, enter the number of gallons put in the equipment when it came back in the yard.
If applicable, enter the total monetary amount for the refueling.
Enter a code that describes the reason for the exchange. These codes are set up under miscellaneous reason code RE. If you do not know the code, press F4 to search for it.
Equipment Out
Enter the number of the equipment that is going out in exchange. If you do not know the number, press F4 to advance to the Equipment Search by Equipment Number screen and select another piece of available equipment from the same category/class. If there are no available pieces of equipment listed for that category/class, press F12 to move back a screen and enter different search criteria.
Displays the category/class number to which the equipment is assigned. The number cannot be changed on this screen.
Displays the make (manufacturer's type) for the equipment.
Displays the manufacturer's model for the equipment.
Displays the year of the model for the equipment.
Displays the equipment's unique serial number.
Indicates whether this piece of equipment is classified as a vehicle.
Displays the description of the piece of equipment.
If applicable, enter or accept the current meter reading for the equipment going out on the exchange.
Function Keys
|
Function Key |
Description |
|
F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
|
F3 |
Exit. Exit the page or program. |
|
F4 |
Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen. |
|
F10 |
Order Comments. Advance to the Order Comments screen for the rental contract associated with the equipment being returned. |
|
F11 |
Line Item Comments. Switch to a screen where you can enter comments specific to the exchange of equipment. |
|
F12 |
Cancel/Previous. Exit the program or move back a screen. |
|
F13 (Shift + F1) |
Equipment Comments. Advance to the Equipment Comment Maintenance to review comments for the equipment. |
Related Programs
Rental Return - Equipment Detail
Equipment Rental Rate Maintenance
Special Topics
Multiple Prompt Charges quick guide
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