Equipment
Exchange - Review of Charges
Program/Screen: RAEXGT/RAEXGT80
Description:
Use this screen to review the charges for an equipment exchange. This will only be charges for refueling and other sales items associated with the exchange.
Rental rate changes are handled through the original contract and
must be adjusted via the Update Rental
program.
Click a link to advance to that section of the topic.
Navigation
This screen is essentially the final screen for the Exchange Equipment program. Review all charges. If changes are necessary, use the function keys to return to earlier screens or to access additional screens. Press Enter twice to write the exchange.
Unique Exchange Equipment Screens
Equipment Exchange - Review of Charges
Additional Program Screens
Fields
Displays the number of the rental contract against which a return is being processed.
Displays the currency in which the monetary amounts on this screen are shown.
Displays the number of the customer who returned the equipment.
Displays the driver's license number for the cash customer.
Displays the date that the equipment went out on rent.
Displays the time of day that the equipment went out on rent.
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Displays the date that the equipment was returned.
Displays the time of day that the equipment was returned.
Displays the number of days that the equipment was out on rent.
Displays the number of hours beyond the full days that the equipment was out on rent.
Fuel charges
If applicable, this field displays the total of fuel charges for the exchange.
Sales tax
Displays the amount of tax calculated for the charges on this exchange.
Displays the total amount of the rental exchange by adding all of the amounts above this figure.
Accept Cash (F9)
Amount due
Displays the amount to collect from the customer (by cash, check, or credit card) for the exchange.
Method
Enter the code that represents the payment method for the amount you collected. If you do not know the code, position your cursor in the field and press F4 to search for it. Depending on the method code entered, additional fields or popup windows will appear requesting more details.
The following
fields display if money has already been received against the rental
contract.
Displays the date when the money was received.
Displays the type of funds received such as a check or credit card.
Displays the sequence of the contract created by the cash receipt transaction.
Displays the amount of the cash receipt.
Displays the type code for the transaction.
If credit authorization took place, this field displays the amount of the cash receipt that was authorized.
Displays the number associated with the credit authorization.
Displays the user-defined reference number associated with the transaction.
Function Keys
|
Function Key |
Description |
|
F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
|
F3 |
Exit. Exit the page or program. |
|
F4 |
Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen. |
|
F9 |
Accept Cash. Add fields at the bottom of the screen to enter the amount collected and the payment method (cash, check, credit card). |
|
F12 |
Cancel/Previous. Exit the program or move back a screen. |
|
F14 (Shift + F2) |
Tax Breakdown. If taxes are being charged on the exchange, advance to the Tax Itemization screen to review the tax breakdown. |
|
F16 (Shift + F4) |
Split Payment. Access the Split Payment Entry program to enter multiple methods of payment for the contract. |
|
F17 (Shift + F5) |
Additional Information. Access the Additional Customer Information popup window and enter the following: Invoice Due Date Code, Payment Code, Billing Code |
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