Create/Update
Rental - Billing Functions
Program/Screen: RAOUTT/RAOUTT21
Description:
Use this screen to enter or update additional billing codes and rate calculation overrides for a rental contract.
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Navigation
Access this screen by pressing F5 while on the Customer Information screen in Create/Update Rental. Enter pertinent codes and information, and then press Enter to return to the Customer Information screen.
Unique Create/Update Rental Screens
Reservation/Quote to Rental Selection
Create/Update Rental - Customer Information
Additional Customer Information
Billing Functions
Create/Update Rental - Equipment Information
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Fields
Indicate whether you can bill against the contract before it is due to invoice.
Indicate if you want to prorate the contract. Prorating occurs when equipment from the contract is returned and cycle billing has occurred once. When you prorate a contract, the system bills the customer a portion of the weekly or monthly rate for anything over a month when the equipment is returned.
Enter the code to indicate how the customer will be cycle billed for this rental contract. Valid codes are:
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2 - Biweekly
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A - 28 Day Cycle
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B - 30 Day Cycle
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C - Calendar Bill
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D - Daily Bill
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E - Exact Day Billing
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F - Semi-Monthly (15th and Last Day)
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I - Exact Day Billing Over 1 Month
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N - Never Bill
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Q - Quarterly Billing
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S - Semi-Annual Billing
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T - 30-Day Monthly Billing
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W - Weekly Billing
- X - User Defined
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Y - Yearly Billing
This code defaults from the job selected for the rental contract, or from the customer master record if no job is selected, but it can be changed for this contract.
For more information on cycle bill codes, see the Cycle Bill Codes white paper and the Billing Code X User Guide.
If you enter a cycle bill code of E or I in the previous field, you must enter the exact day here.
Print Rates/No Rates/Summary/Totals
Indicate how rates should print on the rental contract. Enter Y to print rates, N to not print rates, S to print subtotals only, or T to print all totals.
Enter a contract price number for this rental contract. A contract price number designates special discounts to the customer on rental contracts. If a contract price number was specified on the selected job, that is the default, but you can change it.
Indicate whether to invoice for sales items on the cycle bill, or to wait to invoice them until a rental return is processed.
Enter or accept the number of days that are the standard payment terms for rentals to this customer.
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Rate Calculation Overrides
Indicate whether to subtract Saturdays during rate calculation.
Indicate whether to subtract Sundays during rate calculation.
Subtract Saturday/Sunday after month
Indicate whether to subtract Saturdays and Sundays after the equipment has been rented for a month.
Indicate whether to prorate billing after equipment has been rented for a month, using the monthly rate.
If you are prorating monthly, enter the divisor to use for the prorating calculation.
Indicate whether to prorate billing after equipment has been rented for a month, using the weekly rate.
If you are prorating weekly, enter the divisor to use for the prorating calculation.
If you are prorating daily, enter the divisor to use for the prorating calculation. This is the divisor to use with per-hour billing.
Indicate whether to use the weekly rental rate after the equipment has been rented for a month.
Function Keys
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Function Key |
Description |
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F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
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F12 |
Cancel/Previous. Exit the program or move back a screen. |
Related Programs
Billed Not Earned Report
Special Topics
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