Create/Update
Rental - Equipment Detail
Program/Screen: RAOUTT/RAOUTT40
Description:
Use this screen to enter, update, or review the details for the equipment entered on the rental contract.
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Navigation
Advance to this screen from the Create/Update Rental - Equipment Information screen by entering a 2 in the Opt field for a piece of equipment or by pressing F16 (Shift + F4). Review or enter details for the equipment and press Enter to return to the Equipment Information screen.
Unique Create/Update Rental Screens
Reservation/Quote to Rental Selection
Create/Update Rental - Customer Information
Additional Customer Information
Create/Update Rental - Equipment Information
Equipment Detail
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Fields
Displays the unique number assigned to the equipment entered on the Equipment Information screen. The number cannot be changed on this screen.
Displays the category/classTwo-part classification for individualized and bulk equipment. Rental rates are entered by category/class, and the ID number for bulk items is the category/class ID. number to which the equipment is assigned. The number cannot be changed on this screen.
The original category/class requested by the customer. These fields are populated when the category/class changes at the time a reservation is converted to a rental. You can manually update these fields.
Displays the make (manufacturer's type) for the equipment.
Displays the manufacturer's model for the equipment.
Displays the year of the model for the equipment.
Indicates if tax should be charged on rental of this equipment. See control record ALWTXP for more information on access to this field.
Indicate the type of shift differential to use to bill the customer:
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single shift (S)
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double shift (D)
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triple shift (T)
The Allow Shift Differential field on the System Location Maintenance - Billing 1 screen must be set to Y to enter a shift differential code in this field.
More information...
Displays the equipment's unique serial number.
Indicates whether this piece of equipment is classified as a vehicle.
Credit days/hours
If applicable, enter the number of days and hours that you are crediting to the customer when they rent the equipment this time. Use the Reason Code field to enter the code that specifies the reason for this credit.
Displays the description of the piece of equipment.
Reason code
Enter the user-defined code that provides a reason for giving a credit of days and hours for this equipment.
The quantity being rented. You can only change this amount for non-serialized rental items.
If applicable, this field displays the current miles, meter reading, hours information, or usage information (whichever is applicable) for the piece of equipment. You can make a change to this information on this screen.
The amount you want to charge for delivery. This amount is billed to the customer at the time of the first invoice, which could be the first cycle bill or the first return.
The amount you want to charge for pickup. This amount is billed to the customer at the time of the first invoice, which could be the first cycle bill or the first return. You can leave this field blank now and fill it in when you process an equipment return.
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The date that this equipment is going out on rent. This may differ from the default, which is the date out for the entire rental contract. If your system is set to track date out at the line item level, it is important that you update this information for every line on the contract.
The time that this equipment is going out on rent on the date out.
The minimum amount that you charge for rental of this equipment.
The amount you charge per hour for rental of this equipment.
The amount you charge per day for rental of this equipment.
The amount you charge per week for rental of this equipment. This is typically 4 times the daily rate.
The amount you charge per month for rental of this equipment. This is typically 3 times the weekly rate.
The percent you want to apply as a discount to all of the rates. You would use this field to discount the standard rates for the category/class associated with this equipment.
Displays the discount you are giving for the Daily, Weekly, and Monthly rates on the rental contract. This is calculated by comparing the rates you entered against the rates set up for the category/class in the Equipment Rental Rates program.
Enter a reason code to explain rental rate overrides.
Enter comments that print on the contract/invoice under the equipment number. These comments are an effective way to record information for re-rent items or special notes for non-charge items and discounted rates.
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Function Keys
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Function Key |
Description |
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F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
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F3 |
Exit. Exit the page or program. |
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F4 |
Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen. |
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F8 |
Description Toggle. Toggle the equipment description. |
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F9 |
Line Comment. For future use. |
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F10 |
Order Comments. Advance to the Order Comments screen for the contract. |
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F12 |
Cancel/Previous. Exit the program or move back a screen. |
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F15 (Shift + F3) |
Equipment Comments. Advance to the Equipment Comment Inquiry screen to review comments entered in the equipment master for this piece of equipment. |
Related Programs
Rental Rates Discount Maintenance
Special Topics
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