Equipment Rental Rates Discount Maintenance

Program/Screen: RAERDM/RAERDM20

Description:

Use this program to enter or update rental rate discounts at the following levels:  customer, customer and job, category/classTwo-part classification for individualized and bulk equipment. Rental rates are entered by category/class, and the ID number for bulk items is the category/class ID., contract price list.

 

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Enter the start and end dates for the rental rate discounts.  Enter either discounted rental rates at the top of the screen, or use the Discount Percent field at the bottom of the screen to enter a percentage to apply as a discount against all of the regular rental rates.  If you want to enter both discounted rates and a discount percent, use control record RAERDM to set that up.

 

Unique Equipment Rental Rates Discount Maintenance Screens

Equipment Rental Rates Discount Maintenance - Launch

Equipment Rates Discount Copy

Equipment Rental Rates Discount Maintenance - Tiered Rates

Equipment Rental Rates Discount Maintenance

Equipment Rental Rates Discount Maintenance - Locations

 

Fields

Customer

If applicable, this field displays the customer for whom you are setting up equipment rental rate discounts.

 

Category/Class

Displays the category/class ID and description you entered on the first screen.

 

Start Date

Enter the date on which the rental rate discounts will start.

 

End Date

Enter the date on which the rental rate discounts will end.  If there is no end date, enter 99/99/99.

 

Currency

Enter the currency in which you are entering the rental rate discounts.

 

Mileage charge

If applicable, enter the charge for each unit used if the category/class master record or the equipment master record have a Mile Code of M  or an Increment Use Code of U.  This charge is also used for calculating excess meter charges for equipment with miles or usage type meters.

 

Hourly rate

Enter the discounted rate charged per hour for equipment in this category/class.

 

Minimum rate

Enter the discounted minimum rate charged per rental contract for equipment in this category/class.

 

Daily rate

Enter the discounted rate charged per day for equipment in this category/class.  Partial days can be charged a prorated amount based on the Pro-rate hours after setting in the System Location File.

 

Weekly rate

Enter the discounted rate charged per week for equipment in this category/class.  Partial weeks can be charged a prorated amount based on the Pro-rate days/hours after settings in the System Location File.  The number of days in a week are also defined in the System Location File.

 

Monthly rate

Enter the discounted rate charged per month for equipment in this category/class.  Partial months can be charged a prorated amount based on the Pro-rate days/hours after settings in the System Location File.  The number of days in a month are also defined in the System Location File.

 

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Damage waiver-percent

Enter the discounted percentage to apply to these rental rates to determine the damage waiverInsurance coverage for physical damage to rented equipment. amount for rental contracts for equipment in this category/class.

 

Damage waiver-day

If you do not enter a damage waiver percent, enter the discounted amount to charge per day for damage waiver for equipment in this category/class.

 

Damage waiver-week

If you do not enter a damage waiver percent, enter the discounted amount to charge per week for damage waiver for equipment in this category/class.

 

Damage waiver-month

If you do not enter a damage waiver percent, enter the discounted amount to charge per month for damage waiver for equipment in this category/class.

 

Sale Price

Enter the discounted sale price for equipment in this category/class.

 

Discount percent

Instead of entering individual discounted rates, enter a discount percentage to apply to all rates.  If you want to enter both discounted rates and a discount percent, use control record RAERDM to set that up.

 

Apply customer discount

Indicate whether you want to allow discounts at the customer or customer job level beyond these category/class discounts when creating a rental reservation or rental contract.  This setting overrides the Discountable setting in Equipment Rental Rate Maintenance.

 

Apply to long-term discounts

Indicate whether you want to apply these category/class discounts to any long-term discounts associated with the customer.  See control record LTDISC for more information.

 

Status

Enter the current status of the tiered rates.  If you enter a status of H for Held or E for Expired, the system bypasses these rate discounts for a rental contract.

 

Discount Limit Percent

 

The settings for these fields work in conjunction with the setting for the Limit Discount Rates field in control record NXTAP1.  If that field is set to Y, and the rate entered on a rental contract exceeds these limits, manager approval is required before the contract can be written.

 

Hourly

Enter the maximum discount percentage that you are allowed to enter on a rental contract against the hourly rate without having to get manager approval.

 

Minimum

Enter the maximum discount percentage that you are allowed to enter on a rental contract against the minimum rate without having to get manager approval.

 

Daily

Enter the maximum discount percentage that you are allowed to enter on a rental contract against the daily rate without having to get manager approval.

 

Weekly

Enter the maximum discount percentage that you are allowed to enter on a rental contract against the weekly rate without having to get manager approval.

 

Monthly

Enter the maximum discount percentage that you are allowed to enter on a rental contract against the monthly rate without having to get manager approval.

 

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Calculate Excess Meter Usage

 

On cycle bills

Indicate whether excess meter usage should be charged on cycle bills.

 

If you want to calculate excess meter usage/overtime charges on cycle bills, the equipment either needs to be tracked via a GPS device with regular meter reports written to EQPATHFL, or the equipment’s meter reading needs to be updated via Equipment Status Change (1, 53, 22), which also writes to the same file.  See control record CHGEO1 for more information.

 

On rental returns

Indicate whether excess meter usage should be charged when rented equipment is returned.

 

Use Shift Multiplier

Indicate whether to increase the excess meter charge by the appropriate shift multiplier.  Enter Y to have the system calculate the excess meter charge as normal, and then apply the shift multiplier to increase the charge.  Enter N to not apply the shift multiplier to the excess meter charge calculation.

 

Number of hours per day before charge

Enter the number of hours allowed per day on the equipment's hour meter before excess usage is charged.

 

Number of hours per week before charge

Enter the number of hours allowed per week on the equipment's hour meter before excess usage is charged.

 

Number of hours per month before charge

Enter the number of hours allowed per month on the equipment's hour meter before excess usage is charged.

 

Function Keys

Function Key

Description

F1

Help.  Place your cursor in a field and press F1 to access online help for that field.  Place your cursor outside of a field at the top of the screen and press F1 to access online help at the program/menu option level.

F3

Exit.  Exit the page or program

F5

Refresh.  Refresh the screen and remove entered data.

F6

Contract Price Maintenance.  Access the Contract Price Maintenance screen where you can create price lists and assign them to specified customers for specified periods of time.

F7

Overlay Existing Rates.  Overlay existing rates for this category/class for your review and modification.

F12

Cancel.  Exit program or move back a screen.

F13 (Shift + F1)

Billing.  Set billing functions for the category/class.  For explanations of the fields, see the System Location File - Billing 1 topic.

 

In this window, you can protect the billing settings for the category/class.  Enter Y to indicate that the settings cannot be changed at the equipment level on a rental contract.

 

Allow Holidays

Indicate whether you allow temporary rental suspensions for holidays for this category/class.  This setting works in conjunction with any holidays set up in Temporary Rental Suspension that apply to all contracts.  If you set this field to N, the system ignores contract-wide holiday rental suspension for this category/class.

F15 (Shift + F3)

Locations.  Advance to the Equipment Rental Rates Discount Maintenance - Locations screen to display a list of locations and their rental rates for the specified category/class (and customer and job if they were specified).

F17 (Shift + F5)

Calculate Meter Usage.  Advance to the Meter and Shift Maintenance screen.

F24 (Shift + F12)

More Keys.  Displays more available function keys for the program.

 

Related Programs

Contract Price Maintenance

Equipment Rental Rates

 

Special Topics

Rental Rates Explained

Rental Rate Calculation white paper

 

 

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