Cash Control Entry - Drawer Over/Short Reason Codes

Program/Screen: RACSHW/RACSHWC3

Description:

Use this popup window to enter reason codes to explain the short or over amount in your cash drawer.

 

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Access this popup window by pressing F22 (Shift + F10) from the Cash Control Entry screen.  You can only access the window if the cash drawer has an amount in the Short/Over field.

 

Enter one or more reason codes with corresponding amounts to explain the total short or over amount from the cash drawer.  Depending on the setting for field Allow customer number if type <> RO in the RACS3T control record, you might be able to enter customer numbers to associate with your short/over reason codes.  See the Customer Number field below for more explanation.

 

After entering all applicable reason codes and amounts, press Enter to return to the Cash Control Entry screen.

 

Unique Cash Control Entry Screens

Cash Control Entry - Launch

Cash Control Entry

Charge Invoice Detail

Cash from Invoices Detail

New Deposits Detail

Additional Deposits

Cash Control Detail

Total Business Detail

Beginning Deposits

Contracts Opened at Other Locations

Cash ROA Control Detail

Amounts by Currency Denomination

Amounts by Credit Card

Drawer Over/Short Reason Codes

Cash Control Entry - Deposit Completion

 

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Fields

Reason Code

Enter a reason code to explain the short or over amount from the cash drawer.  If you do not know the code, press F4 to search for it.

 

Reason Description

Displays the description of the reason code you entered.

 

Amount

Enter the amount that corresponds with the entered reason code.  If you are accounting for a cash drawer shortage, enter these amounts with a negative sign after them.

 

Customer Number

If you enter any reason code other than RO, you do not have to enter a customer number, but you can if the Allow customer number if type <> RO field is set to Y in the RACS3T control record.  In this situation, the customer number will be informational only.

 

If you enter a reason code of RO, and if the Allow customer number if type <> RO field is set to Y orN, a receipt on account (ROA) record is written to accounts receivable for the entered customer number.

 

Customer Name

Enter or accept the name of the customer from the entered customer number.

 

Function Keys

Function Key

Description

F1

Help.  Place your cursor in a field and press F1 to access online help for that field.  Place your cursor outside of any field, and press F1 to access online help at the program level.

F3

Exit.  Exit the page or program.

F4

Search.  Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen.

F5

Refresh.  Refresh the screen and remove entered data.

F12

Cancel/Previous.  Exit the program or move back a screen.

 

 

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