Cash Control Entry - Deposit Completion

Program/Screen: RACSHT/RACSHT30

Description:

Use this screen to complete the balancing of the cash drawer and to post to the general ledger, if you are using that functionality.

If you do not want the cash drawer to be posted the same day that it is balanced, set the Allow same day posting field to N in control record RACS3T.

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Navigation
Fields
Function Keys

Navigation

This is the final screen in the Cash Control Entry program. If the cash drawer is balanced, enter the deposit date and indicate that the deposit is complete. This closes the cash drawer for that date, and posts the appropriate transactions to the general ledger, if you are using that functionality.

If you are not ready to post the cash drawer, do not press F3 on this screen, or you will lose all of your entries on the previous screen. Instead, enter your password, but enter N in the Deposit Complete field and press Enter to save all of your entries. You can return to the Cash Control Entry program later and complete the deposit.

Unique Cash Control Entry Screens

Cash Control Entry - Launch

Cash Control Entry

Charge Invoice Detail

Cash from Invoices Detail

New Deposits Detail

Additional Deposits

Cash Control Detail

Total Business Detail

Beginning Deposits

Contracts Opened at Other Locations

Cash ROA Control Detail

Amounts by Currency Denomination

Amounts by Credit Card

Drawer Over/Short Reason Codes

Cash Control Entry - Deposit Completion

Fields

Date/Time

Displays the date and time of the cash drawer that you balanced.

Deposit Cash

Displays the amount of cash applied to invoices for that day's drawer to be deposited at the bank.

Deposit Checks

Displays the amount of checks applied to invoices for that day's drawer to be deposited at the bank.

Deposit ROA Cash

Displays the amount of cash received on account (ROA) that were not applied directly to invoices for that day's drawer to be deposited at the bank.

Deposit ROA Checks

Displays the amount of checks received on account (ROA) that were not applied directly to invoices for that day's drawer to be deposited at the bank.

Total Bank Deposit

Displays the amount of the total bank deposit, which is calculated as follows:

Total Bank Deposit = Deposit Cash + Deposit Checks + Deposit ROA Cash + Deposit ROA Checks

User

The name of the user completing this deposit record.

Password

The password of the user completing this deposit record.

Deposit Date

Enter or accept the date of the deposit, which defaults to today's date. This is the date used for the general ledger entries.

Deposit Complete

Indicate whether the deposit is complete. This means the cash drawer is balanced and ready to be posted to the general ledger.

If you are not ready to post the cash drawer, enter your password, but enter N in the Deposit Complete field and press Enter to save all of your entries. You can return to the Cash Control Entry program later and complete the deposit.

Function Keys

Function Key	Description
F1	Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level.
F2	Charge. Advance to the Charge Invoice Detail screen to review a list of contracts/invoices for charge customers for the date your are balancing.
F3	Exit. Exit the page or program.
F5	Refresh. Refresh the screen and remove entered data.
F6	Cash. Advance to the Cash from Invoices Detail screen to review cash received against open invoices for the date you are balancing the cash drawer.
F7	New Deposits. Advance to the New Deposits Detail screen to review deposits received for new contracts on the date you are balancing.
F8	Additional Deposits. Advance to the Additional Deposits screen to review additional deposits received for existing contracts on the date your are balancing.
F10	By Date/Time. Advance to the Cash Control Detail screen to review all of the cash control detail on one screen.
F12	Cancel/Previous. Exit the program or move back a screen.
F13 (Shift + F1)	Change Start. Opens the Next Day Drawer field so that you can change the starting cash drawer amount for the next day.
F14 (Shift + F2)	All Business. Advance to the Total Business Detail screen to review all completed cash and charge invoices for the date you are balancing.
F15 (Shift + F3)	Beginning Deposit. Advance to the Beginning Deposits screen to review all invoices that have a deposit for the date you are balancing.
F16 (Shift + F4)	Inter-Location Cash. Advance to the Contracts Opened at Other Locations screen to review contracts that closed at your location, but were opened at other locations.
F20 (Shift + F8)	Currency. Access the Amounts by Currency Denomination popup window to enter amounts and quantities of bills and coins in the cash drawer.
F21 (Shift + F9)	Credit Cards. Access the Amounts by Credit Card popup window to review amounts from various credit cards that posted to the cash drawer for the date you are balancing.
F22 (Shift + F10)	Over/Short Reason Code. Access the Drawer Over/Short Reason Codes popup window to enter reason codes for the short or over amounts in your cash drawer.
F24 (Shift + F12)	More Keys. Display more available function keys for the program.