G/L Transaction Edit

Program/Screen: GLTRNT/GLTRNTC2

Description:

Use this screen to review and work with G/L operational transactions.  If the total amount at the bottom of the list is zero, there are no transactions out of balance.  You can also run Print Invoice Batch Edit Report first, and if that report shows that transactions are error-free, you do not need to run this program.

 

If the Auto Post G/L Tran field in control record PSTGLT is set to N, you will see all operational transactions in this program.  If that field is set to Y, the only transactions you will see in this program are ones with errors that could not be automatically posted.  Use this program to correct the errors before posting.

 

See the Editing G/L Transactions topic for a detailed explanation of how to edit G/L transactions to correct sales or rental account numbers.

 

Click a link to advance to that section of the topic.

 

 

Navigation

Access this screen by entering a date range on the G/L Transaction File Edit - Launch screen and pressing Enter.  Use the filters above the columns to focus the list on the specific transactions you want to review.  Press F8 and then F11 to review the transactions by equipment or item number.  Use the various options and function keys to review and work with the transactions as necessary.

 

If you have a transaction that is out of balance, you can use F6=Add New Entry to make an entry to balance the transaction.  This function is typically used only when an error occurred while the system was processing transaction records.  Contact Wynne Systems Customer Support to determine the cause of the error before using this function key.

 

Unique G/L Transaction File Edit Screens

G/L Transaction File Edit - Launch

G/L Transaction Entry

G/L Transaction Edit

 

Additional Program Screens

G/L Revenue Distribution Maintenance-Equipment

G/L Sales Revenue Distribution Maintenance-Items

 

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Options

Option

Description

1

Display Invoice.  Enter 1 in the Option field to advance to the Display Contract Customer Information program.

2

Change.  Enter 2 in the Option field to advance to a view-only version of the G/L Transaction Entry screen with the ability to re-obtain G/L account numbers for the transaction.

5

Display.  Enter 5 in the Option field to advance to a view-only version of the G/L Transaction Entry screen.

7

Recalculate.  Enter 7 in the Option field to have the system delete all of the records associated with the transaction, obtain the invoice, and rewrite the general ledger entries for the entire transaction.  This is typically performed after changes have been made to the revenue distribution account setup for the company and location in which the transaction occurred.

 

Read the Editing G/L Transactions topic before using this function key.

8

Cost Updates.  Enter 8 in the Option field to advance to the Invoice Cost Correction program where you can update the cost information for that sales transaction.

 

Your updates do not affect the average cost in the item master record.  If the average cost needs to be corrected, process a negative inventory receipt or adjustment for the item's on-hand quantity at the incorrect cost, and then process a positive receipt/adjustment for the same quantity at the correct cost.

9

G/L Number.  Enter 9 in the Option field to have the system re-obtain the G/L account on a single entry of a rental transaction.

 

Fields

Reference Number

Displays a number that is considered a reference for the transaction.  This is often the number of the invoice associated with the transaction.

 

G/L Number

Displays the G/L number that was affected by the transaction.

 

Location

Displays the location where the transaction occurred.

 

Month

Displays the number for the month in which the transaction occurred.

 

Source

Displays the code that represents the source of the original transaction; for example, IN for Invoice.

 

Transaction/G/L Account Description

Displays a description of the transaction.  Press F7 to display the G/L account description.

 

Date

Displays the date of the transaction.

 

Amount

Displays the amount of the transaction.

 

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F8 and F11

 

Sequence Number

Displays the line item on the invoice/contract associated with the transaction.

 

Equipment Number

Displays the number of the equipment rented or sold in the transaction.

 

Category

Displays the ID of the category to which the equipment belongs.

 

Class

Displays the ID of the class to which the equipment belongs.

 

Type

Displays the general ledger type from the original transaction.  Valid types are:

 

Time

Displays the time of the original transaction.

 

Item Number

If applicable, this field displays the exact sales item number from the original transaction.

 

Stock Class

If applicable, this field displays the exact stock class from the original transaction.

 

Transaction Currency

Displays the code that represents the currency used for the transaction.

 

Amount

Displays the amount of the transaction in that currency.

 

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Function Keys

Function Key

Description

F1

Help.  Place your cursor in a field and press F1 to access online help for that field.  Place your cursor outside of any field, and press F1 to access online help at the program level.

F3

Exit.  Exit the page or program.

F5

Refresh.  Refresh the screen and remove entered data.

F6

Add New Entry.   If you have a transaction that is out of balance, you can use this function key to make an entry to balance the transaction.  This function is typically used only when an error occurred while the system was processing transaction records.  Contact Wynne Systems Customer Support to determine the cause of the error before using this function key.

F7

Toggle Description.  Toggle the Description column between Transaction description and G/L account description.

F8

Toggle Delimiter Lines.  Use this in conjunction with F11-Unfold/Fold.  After you unfold to display the second line of detail for each transaction, press F8 to toggle the delimiter lines to allow you to filter the list based on that second line of detail.

F9

Revenue Distribution Maintenance.  Advance to the G/L Revenue Distribution Maintenance-Equipment program.

F10

Sales Revenue Distribution.  Advance to the G/L Sales Revenue Distribution Maintenance-Items program.

F11

Unfold/Fold.  Hide or display a second line of detail for each listed transaction.  Press F8 to toggle the delimiter lines so that you can filter by the second line of detail.

F12

Cancel/Previous.  Exit the program or move back a screen.

F17 (Shift + F5)

Top/Bottom of List.  Press F18 to advance directly to the bottom of the list of transactions.  Press F17 to return directly to the top of the list.

F18 (Shift + F6)

F19 (Shift + F7)

Print.  Print the list of G/L transactions.

F24 (Shift + F12)

More.  Display more available function keys for the program.

 

 

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