G/L Transaction Entry

Program/Screen: GLTRNT/GLTRNT20

Description:

Use this screen to create a G/L entry that balances an out-of-balance G/L operational transaction. See the Editing G/L Transactions topic for a detailed explanation of how to edit G/L transactions to correct sales or rental account numbers.

This function is typically used only when an error occurred while the system was processing transaction records. Contact Wynne Systems Customer Support to determine the cause of the error before using this function.

Click a link to advance to that section of the topic.

Navigation
Fields
Function Keys
Special Topics

Navigation

Access this screen by pressing F6=Add New Entry from the G/L Transaction File Edit - Launch screen or the G/L Transaction Edit screen. Enter the information and amount necessary to balance an out-of-balance G/L operational transaction. To ensure that you enter accurate information for the correction, such as the invoice number and item number, first review the out-of-balance transaction from the G/L Transaction Edit screen using Option 5, and use the information you find in the transaction display.

Unique G/L Transaction File Edit Screens

G/L Transaction File Edit - Launch

G/L Transaction Entry

G/L Transaction Edit

Fields

G/L Account Number

Enter the number of the G/L account that is appropriate for correcting an out-of-balance operational transaction.

Location

Enter or accept the location where the transaction took place.

Amount

Enter the amount for this transaction entry in the base currency of the company.

Transaction Amount/Currency

Enter the amount in the currency of the transaction. Also, enter the code that represents the transaction currency.

Invoice Number

Enter the number of the invoice associated with the out-of-balance transaction.

Description

Enter a brief description of this balancing transaction.

Posting Month

Enter the month in which the original transaction posted.

Record Source

Enter the code that represents the source of the original transaction. Valid codes include:

CC - Cash deposits
RO - ROA payments
IE - Inter-company expenses
IN - Invoices
IT - Inventory transfers
RC - Receipts to Quasi-A/P account
SR - Sales to rental transfer
EC - Cost adjustments
PI - Physical inventory
ES - Equipment status change
EB - Bulk quantity change
WC - Warranty claim payment

Type

Enter the general ledger type from the original transaction. Valid types are:

A1 - Accounts receivable
IE - Inter-company expense
N1 - Accounts payable note entry
R1 - Full return
R2 - Partial return
R4 - Rental exchange
R5 - Rental credit memo
R6 - Cycle bill
R7 - Rental purchase
S1 - Equipment sale
S2 - Parts and merchandise sale
SR - Sales to rental transfer
X1 - Customer deposit
R* - R1 through R7
S* - S1 through SR

Transaction Date

Enter the date of the original transaction. This must match the original transaction exactly.

Transaction Time

Enter the time of the original transaction. It is recommended that this time match the time of the original transaction, but it is not required.

Customer Number

Enter the number of the customer from the original transaction.

Equipment Number

If applicable, enter the number of the piece of equipment from the original transaction. This must match the original transaction exactly.

Category/Class

If applicable, enter the exact category/class ID from the original transaction.

Item Number

If applicable, enter the exact sales item number from the original transaction.

Stock Class

If applicable, enter the exact stock class from the original transaction.

Invoice Line Number

Enter the number of the invoice line from the original transaction.

Check Number

If applicable, enter the number of the check from the original transaction.

Function Keys

Function Key	Description
F1	Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level.
F3	Exit. Exit the page or program.
F4	Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen.
F9	Re-get G/L Number. If you have made changes to G/L account distribution setup that affects this transaction, press F9 to have the program get the current applicable account.
F12	Cancel/Previous. Exit the program or move back a screen.
F22 (Shift + F10)	Change G/L Number. Not applicable for this screen.

Special Topics

Editing G/L Transactions

General Ledger Flow