Note Entry

Program/Screen: APNOTM/APNOTMC1

Description:

Use this screen to enter the details of a note payable.

 

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Access this screen by entering a vendor number and invoice number on the Note Entry - Launch screen.  Enter the details of the note payable.  Press F6 to enter information to calculate amortization for the note.  Use F8 to view the amortization schedule.  Use the F21 and F22 keys to scroll through existing notes payable for the vendor.

 

Unique Note Entry Screens

Note Entry - Launch

Note Entry

 

Additional Program Screens

Amortization Calculator

 

Fields

Vendor Number

Displays the number of the vendor for whom you want to enter a note payable.  If applicable, enter the code for an alternate address for the vendor to which payments will be sent.

 

Invoice Number

Displays the vendor's invoice number for which you are creating a note payable.

 

Purchase Order Number

If applicable, enter your purchase order number that is associated with the note.

 

Principal Amount

Enter the total initial amount of the note.

 

Remaining Balance

Enter or accept the balance of the note that is remaining to pay.  This is updated by the system each time a payment is made.

 

Interest Rate

Enter the percentage of interest to be charged on the note.

 

Rule of 78 Loan

Indicate whether the interest on this loan is computed following the Rule of 78, also known as the sum-of-the-digits method.  Enter N or leave blank if this is a simple interest note.

 

Payment Amount

Enter the amount of each payment against the note.

 

Curtailment Amount

If applicable, enter any extra amount to be paid toward the principal each time a payment is made.

 

Total Number of Payments

Enter the total number of payments to be made on the note.

 

Number of Payments Made

Enter or accept the number of payments already made on the note.  This is updated by the system each time a payment is made.

 

Payment Start Date

Enter the date of the first payment on the note.

 

Next Payment Date

Enter or accept the date on which the next payment is to be made.  This is updated by the system each time a payment is made.

 

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Short Term Note Payable G/L Number

Enter or accept the general ledger account number for the short term portion of the note that is due in the next 12 months.  This account is set up in Default System G/L Values Maintenance, but you can change it.

 

Amount

Enter the amount of the note that is due in the next 12 months.

 

Long Term Note Payable G/L Number

Enter or accept the general ledger account number for the long term portion of the note that is due after the first 12 months.  This account is set up in Default System G/L Values Maintenance, but you can change it.

 

Amount

Enter the amount of the note that is due after the first 12 months.

 

Cash Account

Enter or accept the general ledger cash account number for the note.  This account is set up in Default System G/L Values Maintenance, but you can change it.

 

A/P Batch Number

Enter or accept the accounts payable batch number associated with the most recent payment against the loan.  A note next to the batch number indicates its status.  If you are initially setting up the note, enter the number to use for the recurring A/P batch that must be posted each month using Post Invoices.

 

G/L Batch Number

Enter or accept the general ledger batch number associated with the most recent payment against the loan.  A note next to the batch number indicates its status.  If you are initially setting up the note, enter the number to use for the recurring G/L batch that must be posted each month.

 

G/L Account Number

If the note is for equipment, enter the general ledger account number to debit for the purchase.

 

Amount

If the note is for equipment, enter the amount of the note to be assigned as cost to the equipment.

 

Equipment Number

If the note is for equipment, enter the number assigned to the piece of equipment.  If you do not know the number, press F4 to search for it.

 

Description

Displays the description of the equipment entered in the previous field.

 

Function Keys

Function Key

Description

F1

Help.  Place your cursor in a field and press F1 to access online help for that field.  Place your cursor outside of any field, and press F1 to access online help at the program level.

F3

Exit.  Exit the page or program.

F4

Search.  Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen.

F6

Amortization Calculator.  Advance to the Amortization Calculator program to enter information to calculate amortization and to display an amortization schedule for the note.

F8

Amortization Schedule.  Advance to the Amortization Schedule screen to review the amortization schedule for the note.

F12

Cancel/Previous.  Exit the program or move back a screen.

F21 (Shift + F9)

Next Note.  Display the next note for the vendor.

F22 (Shift + F10)

Previous Note.  Display the previous note for the vendor.

F24 (Shift + F12)

More.  Display more available function keys for the program.

 

Related Programs

Default System G/L Values Maintenance

Notes Payable Listing

 

 

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