G/L Account Master Maintenance - Launch

Use this screen to launch the G/L Account Master Maintenance program where you can add new G/L accounts or modify existing accounts.

Click a link to advance to that section of the topic.

Navigation

In this launch screen, enter the G/L account number you want to add or change, and then enter the account codeCode that represents the file that holds G/L account balances for this year, previous years, and budgets. for the balances you want to review. If you do not know the G/L account number, press F4 in that field to search for it. Press Enter to advance to the main G/L Account Master Maintenance screen.

Optionally, press F21 (Shift + F9) to access a popup window and indicate if you want to copy one G/L account or an entire chart of accounts.

G/L Account Master Maintenance - Launch

Account Number

Enter the number of the G/L account you want to add or change. If you do not know the number, press F4 to search for it.

The format for RentalMan's 16-digit G/L account number is as follows:

999999 9999 9999 99

Main Location Natural Class Department

The first 6 digits represent the main account number. If you do not use all 6 digits, you can start that section with leading zeros, but that is not required.
The next 4 digits are the number assigned to the location for which the account was created. Use leading zeros as necessary.
The next 4 digits can be used to differentiate accounts with the same Main number. You can roll up balances from these different classes into one total balance.
The final 2 digits provide a way to group similar accounts like expenses and some income accounts. For example, you might group all of your rental accounts into department 20.

Account Code

1=This year (G/L account balances for the current year)
2=Last year (G/L account balances for the previous year)
3=Budget (G/L account balances used for your annual budget)
4-9=User defined (Six additional codes for storing G/L balances from prior years)

Function Key	Description
F1	Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level.
F3	Exit. Exit the page or program.
F4	Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen.
F6	Add Mode. Switch the program to add mode and advance to the G/L Account Master Maintenance screen. Depending on the setting in control record GLPROT, you might not see this function key.
F10	Inquiry. Switch the program to INQUIRY mode. Depending on the setting in control record GLPROT, you might not see this function key.
F11	Change. Switch the program back to CHANGE mode. Depending on the setting in control record GLPROT, you might not see this function key.
F12	Cancel/Previous. Exit the program or move back a screen.
F21 (Shift + F9)	Copy. Access the Copy G/L popup window where you choose whether you want to copy an entire chart of accounts or copy only one G/L account.

G/L Master Worksheet

G/L Master Spreadsheet