Budget Account Transfer

Program/Screen: IG430T/IG430T01

Description:

Use this program to copy account balances between account codeCode that represents the file that holds G/L account balances for this year, previous years, and budgets.s.  You can use this program at any time; however, you would typically use it during year-end processing on the first day of the new year after running the YRENDC job, but before closing the previous year.

 

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Navigation

Enter the range of G/L accounts for which you want to copy balances, and then enter the From and To account codeCode that represents the file that holds G/L account balances for this year, previous years, and budgets.s for the copy.  For example, if it is year end and you want to copy your current year G/L account balances into the budget, enter a From account code of 1 (Current Year) and a To account code of 3 (Budget).

 

If you want to copy G/L accounts from one account code to another without copying balances, enter N in the Transfer Account Balance field.

 

If you want to delete balances from an account code, enter that code in the Delete Account Code field.  Use this feature to delete old budgets or balances from previous years that you no longer need to keep in history.

 

Fields

Copy From Account

Enter the starting G/L account number for which you want to copy balances.  If you want to copy balances for all G/L accounts, leave the default of 1 here.

 

Copy To Account

Enter the ending G/L account number for which you want to copy balances.  If you want to copy balances for all G/L accounts, leave the default of 999999-9999-9999-99 here.

 

From Account Code

Enter the account codeCode that represents the file that holds G/L account balances for this year, previous years, and budgets. from which you want to copy balances.  Valid codes are:

 

To Account Code

Enter the account code to which you want to copy balances.

 

Transfer Account Balances

Indicate if during the copy process you want to transfer/copy balances.  For example, you might enter N, if you wanted to copy G/L accounts from your current year (account code 1) to your budget (account code 3), but you wanted to manually enter the budget figures.

 

Delete Account Code

Enter an account code for which you want to delete balances.  Use this feature to delete old budgets or balances from previous years that you no longer need to keep in history.

 

Submit Job

Enter Y to submit the job in the background, and you can continue with your work as it processes.  Enter N to run the job now and have it process while you wait.

 

Function Keys

Function Key

Description

F1

Help.  Place your cursor in a field and press F1 to access online help for that field.  Place your cursor outside of any field, and press F1 to access online help at the program level.

F3

Exit.  Exit the page or program.

F4

Search.  Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen.

F12

Cancel/Previous.  Exit the program or move back a screen.

 

Related Programs

Year End Processing

 

Special Topics

Year-End Processing white paper

 

 

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