Payment Selection - Payment Functions

Program/Screen: IP240T/IP240T03

Description:

Use this screen to enter your payment selection choice for the next check run.  You can also change the prepaid status or the halt code status for selected invoices from this screen.

 

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• Navigation

• Fields

• Function Keys

• Related Programs

 

Navigation

This is the second screen in the Payment Selection program.  Access this screen by entering at least a Check Date on the Payment Selection - Launch screen, and then pressing Enter.  On this screen, enter a payment function code (described in the Fields section of this topic), and then complete the other applicable fields to advance to an Select Invoices screen; or select one invoice for payment; or change information on one or more invoices.

 

Unique Payment Selection Screens

Payment Selection - Launch

Payment Selection - Payment Functions

Payment Selection - Select Invoices

 

Additional Program Screens

Vendor Search

 

Fields

Payment Function Code

Enter the appropriate function code for the payment processing you want to perform.  Valid codes are:

 

• 1.  Select an Invoice for Full Payment

  Allows you to select one invoice at a time for payment.  Enter Payment Function Code 1, and then enter the Payment Selection Number of the invoice you want to pay.

   

  An invoice's Payment Selection Number is found on the Invoice Register or through Invoice Inquiry.

 

• 2.  Select Invoices for Payment by Vendor Number

  Allows you to select invoices to pay by vendor.  Enter Payment Function Code 2, and then enter the Vendor Number.  A list of invoices for that vendor appears, and you can select invoices to include or exclude (depending on control record IP240T) in the check run.

 

• 3.  Select Invoices for Payment by Due Date

  Allows you to select invoices to pay that are due on or before the entered Due Date.  Enter Payment Function Code 3, and then enter the applicable Due Date.  A list of invoices that meets your criteria appears, and you can select invoices to include or exclude (depending on control record IP240T) in the check run.

 

• 4.  Select an Invoice for Partial Payment

  Allows you to select one invoice at a time for partial payment.  Enter Payment Function Code 4, and then enter the Payment Selection Number of the invoice you want to partially pay, along with the Partial Payment Amount.

   

  An invoice's Payment Selection Number is found on the Invoice Register or through Invoice Inquiry.

   

 

• 5.  Change an Invoice to Prepaid Status

  Allows you to select one invoice at a time to change its status to Prepaid.  Enter Payment Function Code 5, and then enter the Payment Selection Number of the invoice you want to change.

   

  An invoice's Payment Selection Number is found on the Invoice Register or through Invoice Inquiry.

 

• 6.  Remove Prepaid Status

  Allows you to select one invoice to remove its Prepaid status.  Enter Payment Function Code 6, and then enter the Payment Selection Number of the invoice you want to change.

   

  An invoice's Payment Selection Number is found on the Invoice Register or through Invoice Inquiry.

 

• 7.  Verify Payment Selection

  Allows you to select view all the invoices you have selected for payment so far.  Enter Payment Function Code 7, and then enter press Enter.

   

  A list appears.  Enter X next to the invoices you want to hold and not pay during the next check run.

 

• 8.  Change Halt Code Status

  Allows you to select one invoice to change its Halt Code.  Enter Payment Function Code 8, and then enter the Payment Selection Number of the invoice you want to change.  When the invoice's halt code is displayed, make the appropriate change and press Enter.

   

  An invoice's Payment Selection Number is found on the Invoice Register or through Invoice Inquiry.

 

• 9.  Change Invoice Cash Account Number

  Allows you to select one or more invoices to change the G/L cash account number.  Enter Payment Function Code 9, and then enter the Invoice Cash Account that is on the invoices you want to change.  In the Override to Cash Account field, enter the correct G/L cash account number.

   

  If you only want to change the cash account for one invoice, enter that invoice's Payment Selection Number.  An invoice's Payment Selection Number is found on the Invoice Register or through Invoice Inquiry.

 

• 10.  Select Invoices for Payment by Vendor Group

  Allows you to select invoices to pay by vendor group code.  Enter Payment Function Code 10.  The Vendor Number field changes to Vendor Group.  Enter one or more vendor group codes for which you want to select invoices for payment.

   

  A list of invoices for the vendors in those groups appears, and you can select invoices to include or exclude (depending on control record IP240T) in the check run.

 

• 11.  Select Invoices for Payment by Payment Method

  Allows you to select invoices to pay by payment method code.  Enter Payment Function Code 11.  The Vendor Number field changes to Payment Method.  Enter a payment method code for which you want to select invoices for payment.

   

  A list of invoices for the vendors with that payment method code appears, and you can select invoices to include or exclude (depending on control record IP240T) in the check run.

 

 

Halt Code

If you enter Payment Function Code8, enter the Payment Selection Number of the invoice with the halt code you want to change.  Press Enter and the invoice's current halt code appears in this field.  Enter the new halt code, and then press Enter again to write that halt code to the invoice record.  Valid codes include:

 

• H1 - Items on the purchase order have not been received

• H2 - Invoice amount does not equal the purchase order amount

• H3 - Invalid purchase order number

• H4 - An invoice against this purchase order already exists

• H5 - Same invoice amount found on another invoice (Use control record CKINV$ to turn this halt code off)

• H6 - An invoice for this receiver number already exists

• H7 - Vendor is on hold

 

Vendor Range

If applicable, enter the starting and ending vendor numbers for which you want to list invoices.  Use this with Payment Function Code 3.

 

Due Date

If you enter Payment Function Code 3, enter the due date for which invoices are selected for payment.  Based on the setting in the Single Date field, invoices with due dates on or before this date may appear on the list for payment.

 

Single Date

When using Payment Function Code 3, indicate whether to select only invoices with the exact due date entered in the Due Date field (Y) or all invoices with due dates up to and including the date in the Due Date field (N).

 

Vendor Number

If you enter Payment Function Code 2, enter the number of the vendor for which you want to select invoices.

 

Vendor Group

If you enter Payment Function Code 10, enter one or more vendor group codes for which you want to select invoices.

 

Payment Method

If you enter Payment Function Code 11, enter the code for the vendor payment method assigned to the invoices you want to select for payment.

 

Discounts

Indicate whether you want to limit the selection of invoices to only those that are eligible for a discount.

 

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Payment Selection Number

When processing payment selection one invoice at a time, enter the payment selection number assigned to the invoice that you want to select for payment.

 

An invoice's payment selection number is found on the Invoice Register or through Invoice Inquiry.

 

Invoice Amount Limit

If applicable, enter an amount to limit the invoices selected for payment.  Only invoices with a gross amount less than or equal to this amount are selected.

 

Invoice Cash Account

If you enter Payment Function Code 9, enter the G/L cash account that you want to change.

 

Override to Cash Account

If you enter Payment Function Code 9, enter the G/L cash account to override the account number you entered in the Invoice Cash Account field.

 

Partial Payment Amount

If you enter Payment Function code 4, enter the amount of the partial payment for the specified invoice.  Discounts cannot be taken with a partial payment.

 

Currency

If applicable, enter a currency code to limit the invoices selected for payment.

 

Check Number

If you enter Payment Function Code 5, enter the number of the prepaid check.

 

Check Date

If you enter Payment Function Code 5, enter the date and time of the prepaid check.

 

Function Keys

Function Key	Description
F1	Help.  Place your cursor in a field and press F1 to access online help for that field.  Place your cursor outside of any field, and press F1 to access online help at the program level.
F3	Exit.  Exit the page or program.
F4	Search.  Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen.
F12	Cancel/Previous.  Exit the program or move back a screen.

 

Related Programs

G/L Inquiry - Invoice Inquiry

Enter/Edit Invoices

Print Invoice Entry Edit

Post Invoices

Print Checks/Disburse Cash

 

 

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