G/L Journal Transaction Entry - Expanded Screen

Program/Screen: IG210T/IG210TC2D

Description:

This screen is only available when the Use expanded screen field is set to Y in control record APGLFM. When Use expanded screen is set to N, the journal transaction entry screen appears as documented in G/L Journal Transaction Entry.

Use this screen to enter the detail transactions for your G/L journal batch. In order for a batch to be posted, its control total and batch total must equal, and the total debits must equal the total credits.

After entering or editing a batch, you can print a report of your work using the Print G/L Journal Entry Edit program. You can also delete an entire batch using that program. Post the journal entries using the Post G/L Journal Entries program.

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Navigation
Fields
Function Keys

Navigation

Access this screen by entering batch header information on the Enter/Edit G/L Journal Entries - Launch screen. When creating a new batch, enter the debits and credits of the journal transactions that make up the batch. You can also enter up to six analysis codeUser-defined code assigned to G/L accounts and used for analysis and reporting purposes.s for each debit or credit side of the transaction. If you are maintaining an existing batch, press F7 to display all of the detail transactions so that you can edit or delete them. You can also mark the batch as closed on this expanded screen.

Unique G/L Journal Entry Screens

Enter/Edit G/L Journal Entries - Launch

G/L Journal Transaction Entry

G/L Journal Transaction Entry - Expanded Screen

Additional Program Screens

G/L Account Master Maintenance

Fields

Batch Date

Displays the date of the batch that was entered on the batch header screen.

Batch Number

Displays the number assigned to the batch.

Close Batch

Entering a Y in this field will cause the batch to close, preventing any future editing to the batch. If control record PSTGLT is set to automatically post to the G/L, then entering a Y will cause the batch to post as soon as it is closed.

Description

Displays the description of the batch as entered on the header screen.

Sequence

Displays the sequence number for the detail of the journal transaction.

Date

Enter or accept the date of the journal transaction.

Type (Credit/Debit)

Enter C for a credit journal entry, or enter D for a debit journal entry. Enter X to delete the transaction line. To delete an entire batch, use the Print G/L Journal Entry Edit program.

Account Number

Enter the G/L account number for the credit or debit portion of the journal transaction. If you do not know the number, press F4 to access the G/L Account Number Look-up window where you can search for it.

You cannot enter G/L accounts with a Use code of S for System.

Amount

Enter the amount of the debit or credit for the journal transaction.

Description

Enter a brief description of the journal transaction.

Analysis Codes (1-6)

If applicable, enter up to six analysis codeUser-defined code assigned to G/L accounts and used for analysis and reporting purposes.s for each side of the journal transaction.

Equipment Number

For those journal transactions that require an equipment number, enter a valid equipment number that is related to the transaction. If you do not know the number, press F4 to access Equipment Search and search for it.

Customer/Vendor Number

If applicable, enter the number of the customer or vendor associated with this manual journal transaction.

Control Total

Displays the total you entered on the batch header screen for all transactions in the batch. This total is compared to the total that the program calculates as transactions are entered for the batch. If the two totals do not match, the batch cannot be posted.

Batch Total

Displays the batch total as calculated by the system. This total must match the control total you entered, or you cannot post the batch.

Total Debits

Displays the total of all debits entered in the journal transactions.

Total Credits

Displays the total of all credits entered in the journal transactions.

Function Keys

Function Key	Description
F1	Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level.
F3	Exit. Exit the page or program.
F4	Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen.
F7	Change Transactions. Display all journal transactions for an existing batch so that you can maintain or delete them.
F8	Print Transactions. Print all of the transaction detail for the current batch.
F10	Add G/L Number. Advance to the G/L Account Master Maintenance program and add a new G/L account.
F12	Cancel/Previous. Exit the program or move back a screen.