G/L
Journal Transaction Entry
Program/Screen: IG210T/IG210C1
Description:
Use this screen to enter the detail transactions for your G/L journal batch. In order for a batch to be posted, its control total and batch total must equal, and the total debits must equal the total credits.
After entering or editing a batch, you can print a report of your work using the Print G/L Journal Entry Edit program. You can also delete an entire batch using that program. Post the journal entries using the Post G/L Journal Entries program.
When the Use expanded screen
field is set to Y in control
record APGLFM, this screen
contains additional fields that are documented in the G/L
Journal Transaction Entry - Expanded Screen topic.
Click a link to advance to that section of the topic.
Navigation
Access this screen by entering batch header information on the Enter/Edit G/L Journal Entries - Launch screen. When creating a new batch, enter the debits and credits of the journal transactions that make up the batch. If you are maintaining an existing batch, press F7 to display all of the detail transactions so that you can edit or delete them.
Unique G/L Journal Entry Screens
Enter/Edit G/L Journal Entries - Launch
G/L Journal Transaction Entry
G/L Journal Transaction Entry - Expanded Screen
Additional Program Screens
G/L Account Master Maintenance
Fields
When
the Use expanded screen field
is set to Y in control record
APGLFM, this screen contains
additional fields that are documented in the G/L
Journal Transaction Entry - Expanded Screen topic.
Displays the sequence number for the detail of the journal transaction.
If your organization runs consolidation for the general ledgers of their various companies, and you are running this program from company 99, this field is available for entry. Enter the company where the transaction took place.
Enter or accept the date of the journal transaction.
Enter C for a credit journal entry, or enter D for a debit journal entry. Enter X to delete the transaction line. To delete an entire batch, use the Print G/L Journal Entry Edit program.
Enter the G/L account number for the credit or debit portion of the journal transaction. If you do not know the number, press F4 to access the G/L Account Number Look-up window where you can search for it.
You
cannot enter G/L accounts with a Use
code of S for
System.
Enter the amount of the debit or credit for the journal transaction.
Enter a brief description of the journal transaction.
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For those journal transactions that require an equipment number, enter a valid equipment number that is related to the transaction. If you do not know the number, press F4 to access Equipment Search and search for it.
Displays the total you entered on the batch header screen for all transactions in the batch. This total is compared to the total that the program calculates as transactions are entered for the batch. If the two totals do not match, the batch cannot be posted.
Displays the batch total as calculated by the system. This total must match the control total you entered, or you cannot post the batch.
Displays the total of all debits entered in the journal transactions.
Displays the total of all credits entered in the journal transactions.
Function Keys
|
Function Key |
Description |
|
F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
|
F3 |
Exit. Exit the page or program. |
|
F4 |
Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen. |
|
F7 |
Change Transactions. Display all journal transactions for an existing batch so that you can maintain or delete them. |
|
F8 |
Print Transactions. Print all of the transaction detail for the current batch. |
|
F10 |
Add G/L Number. Advance to the G/L Account Master Maintenance program and add a new G/L account. |
|
F12 |
Cancel/Previous. Exit the program or move back a screen. |
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