Manual
Lettrage by Vendor
Program/Screen: APLTGT/APLTGTC1
Description:
Use this program to manually lettrageFrench for settlement. It is matching related G/L transactions by assigning the same system-generated number to them. or undo a manual lettrage for G/L account transactions related to the A/P Trade account or an inventory account.
Use manual lettrage to match invoices with purchase orders and receipts without having to enter a vendor invoice batch in A/P. The matching takes place directly on the A/P account or inventory account as appropriate.
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Navigation
Access this screen by entering a vendor number on the Launch screen. Review and work with unmatched A/P transactions. These are transactions that did not get automatically lettraged. Use the filters above the columns to focus the list on the transactions you want to review. Press F8 to toggle the screen to display unmatched transactions, matched transactions, or ALL transactions. Use Option 1 to select transactions to match/lettrage, and then press F9 to match them.
Unique Manual Lettrage by Vendor Screens
Manual Lettrage by Vendor - Launch
Manual Lettrage by Vendor
Additional Program Screens
G/L Journal Transaction Display
Invoice G/L Journal Transaction Inquiry
Options
|
Option |
Description |
|
1 |
Select. Enter 1 in the Option field to select the transaction for matching. |
|
2 |
Display Invoice. Enter 2 in the Option field to advance to Invoice Inquiry. |
|
5 |
Display Line Journal. Enter 5 in the Option field to advance to the G/L Journal Transaction Display program. |
|
9 |
Display Full Journal. Enter 9 in the Option field to advance to the Invoice G/L Journal Transaction Inquiry program, which is a view-only version of G/L Journal Inquiry for a specific invoice. |
Fields
Enter or accept the starting date for which you want to review A/P transactions that might require manual lettrage.
Enter or accept the ending date for which you want to review A/P transactions that might require manual lettrage.
Enter the number of the vendor for whom you want to review A/P transactions that might require manual lettrage.
Enter or accept the G/L account number for which you want to review A/P transactions that might require manual lettrage. If you do not know the account number, press F4 to search for it. The search window only allows you to select an A/P Trade account or an inventory account.
Indicate whether you want to review open invoices in the list.
Indicate whether you want to review closed invoices in the list.
Displays the balance of the G/L account based on the From Date entered.
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Displays the journal reference assigned to the transaction. The journal reference is a concatenation of the transaction's journal code and a system-assigned journal number.
Displays the date that was entered from the invoice.
Displays the date that the invoice is due for payment.
When you toggle the display using F8 to review all transactions or matched transactions, this field displays the system-assigned lettrage/matching number for the transaction.
If applicable, the field displays the debit amount for the transaction.
If applicable, the field displays the credit amount for the transaction.
Displays a total that is cumulative for the G/L account based on the transactions listed.
Displays a brief description of the transaction.
If applicable, the field displays the number of the invoice associated with the transaction.
Function Keys
|
Function Key |
Description |
|
F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
|
F3 |
Exit. Exit the page or program. |
|
F4 |
Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen. |
|
F8 |
Toggle. Toggle the list from unmatched transactions, to ALL transactions, to only matched transactions. |
|
F9 |
Match Selected. Match/lettrage all of the selected transactions. Select a transaction for matching by entering 1 in the Option field to the left of it. |
|
F10 |
Lettrage Error. Advance to the Lettrage Error Report screen where you can choose to run a lettrage error report for the G/L account and have the report also check A/P lettrage errors. |
|
F12 |
Cancel/Previous. Exit the program or move back a screen. |
|
F17 (Shift + F5) |
Top. Return directly to the top of the list of transactions. |
|
F18 (Shift +F6) |
Bottom. Advance directly to the bottom of the list. |
|
F24 (Shift + F12) |
More. Display more available function keys for the program. |
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