Physical
Inventory Count Entry
Program/Screen: POCNTT/POCNTTC1
Description:
Use this screen in CHANGE mode to enter physical inventory counts that have been recorded on system-generated count sheets. Use the screen in ADD mode (press F6) to enter physical inventory counts for items that are not on the printed count sheets.
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Navigation
Access this screen by entering a valid Document number on the Count Entry - Launch screen. Enter the physical count for each item. If an item has no quantity on hand, you must enter a zero (0) in the Qty Counted column to ensure that the system updates that item. If you do not enter a zero, the item is skipped during updating. Press F11 to display item serial numbers to match against your counts, and to enter item counts in different units of measure. Enter bin locations only if you are updating them during this inventory.
If you want to enter counts for items that are not on the printed count sheets, press F6 to add a new count sheet document and enter those counts.
Unique Count Entry Screens
Physical Inventory Count Entry
Fields
Enter the number of the count sheet for which you want to enter physical counts. If you are in ADD mode, the system assigns a document number.
Enter the physical count for the item. If an item has no quantity on hand, you must enter a zero (0) in this field to ensure that the system updates that item. If you do not enter a zero, the item is skipped during updating.
If the physical count consists of different units of measure, press F11 to reveal the item's associated units of measure. Enter the counts as appropriate (for example, 1 box and 5 eaches), and when you press Enter, the system calculates the total count in the item's stocking unit of measure and displays that amount in this Quantity Counted field.
Displays the number of the item from the count sheet. Press F11 to display the item's serial number, if applicable. Review the item number, stock class, and description carefully to ensure you are entering the correct count. If you are in ADD mode, enter the item number for which you are entering a count.
Displays the stock classCode used to categorize sales items for analysis and reporting. You may choose to make the stock class a subset of the vendor code. for the item. Review the item number, stock class, and description carefully to ensure you are entering the correct count. If you are in ADD mode, enter the stock class for the item for which you are entering a count.
Displays the description of the item on the count sheet or the item you entered in ADD mode. Review the item number, stock class, and description carefully to ensure you are entering the correct count.
If applicable, enter the ID of the bin location where the items were physically counted.
Function Keys
|
Function Key |
Description |
|
F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
|
F3 |
Exit. Exit the page or program. |
|
F4 |
Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen. |
|
F5 |
Refresh. Refresh the screen and remove entered data. |
|
F6 |
Add New Document. Open the Physical Inventory Count Entry screen in ADD mode. |
|
F11 |
Fold/Unfold. Hide or display a second line of detail for each item. This allows you to enter count quantities in multiple units of measure and to see item serial numbers. |
|
F12 |
Cancel/Previous. Exit the program or move back a screen. |
|
F24 (Shift + F12) |
More. Display more available function keys for the program. |
Related Programs
Update Quantity on Hand: Item Count
Special Topics
Sales Item Physical Inventory Flow
Physical Inventory white paper
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