Enter/Edit
G/L Journal Entries - Launch
Program/Screen: IG210T/IG210T01D
Description:
Use this screen to launch the Enter/Edit G/L Journal Entries program where you create and maintain manual G/L journal entries by batch.
Use the Print G/L Journal Entry Edit program to delete an entire batch.
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Navigation
Access this program from the General Ledger main menu. On this first screen, enter the number of the batch you want to enter or edit. For a new batch, press F6 to assign a batch number (if your system is set to not allow manually entered batch numbers); enter the remaining details; and then press Enter to advance to the next screen.
Unique G/L Journal Entry Screens
Enter/Edit G/L Journal Entries - Launch
G/L Journal Transaction Entry - Expanded Screen
Fields
Enter the number of the G/L journal entry batch that you want to enter or edit. If you do not know the number of the batch you want to edit, press F4 to advance to the G/L Batch Lookup screen to search for it. The lookup screen lists all manual journal batches entered in this program, and it also lists A/R Adjustment batches (Type A) that were entered in the Accounts Receivable application, and Sales Journal batches (Type S) that were automatically created when a sales invoice is entered in the Operations application.
Enter or accept the date of the batch creation. This date is not the date of the transactions within the batch, nor the posting date.
Enter a brief description for the batch. For example, June 25, 2010 journal entries.
Enter the total of all transactions for the batch. This total is compared to the total that the program calculates as transactions are entered for the batch. If the two totals do not match, the batch cannot be posted.
Enter the code that represents the type of batch you are entering. Valid codes are:
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Y - Recurring: After the batch is posted, the system creates a new batch each month that is just like the original, but dated for that month. You can edit and post these monthly batches, or you can delete them.
-
N - Non-recurring: A one-time batch.
-
R - Accrual/Reversal: After the batch is posted, the system creates a new batch for the next month with the signs reversed. This type of batch does not continue into the next year. You must re-enter Accrual/Reversal batches as appropriate in the new year.
Optionally, enter a date to default on the batch's detail transactions.
Displays the batch total as calculated by the system. This total must match the control total you entered, or you cannot post the batch.
Displays the total number of detail transactions you entered for the batch.
The following
fields are only available when the Use
expanded screen field is set to Y
in control record APGLFM.
If applicable, enter a journal codeUser-defined code that is assigned to general ledger transactions to classify them for reporting and inquiry. that applies to all of the journal entries in the batch.
Indicate whether you want to run a simulation for the batch so that transactions do not affect the G/L journal file (GLJRNLFL) and the G/L master file (IGMSTRFL).
Function Keys
|
Function Key |
Description |
|
F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
|
F3 |
Exit. Exit the page or program. |
|
F12 |
Cancel/Previous. Exit the program or move back a screen. |
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