Receive
Inventory - Line Item Information
Program/Screen: RARCPT/RARCPTC6
Description:
Use this screen to enter the quantity received for the items on the purchase order. If you need to correct a receipt that was previously entered at the incorrect cost, use this screen to enter a receiver with a negative quantity at the incorrect cost; and then enter another receiver with a positive quantity at the correct cost.
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Navigation
This is the second screen for the Receive Inventory program. Enter the quantities of items received. If received items are serial tracked, use Option 3 to enter their serial numbers. Changes item costs if necessary, and if you have the appropriate security code (Z23) in your profile.
If you want to use the capability of matching multiple purchase orders to the same vendor invoice in Accounts Payable, enter a delivery number for the receiver. You can enter the same delivery number on multiple receivers for different purchase orders, and then use the number when vouchering a vendor invoice in A/P in order to match all of those receivers and purchase orders to that one invoice.
After you enter all the received quantities and press Enter, if you received any items with a PME code set to E, the Equipment Maintenance program launches so you can enter more information about the equipment.
Unique Receive Inventory Screens
Receive Inventory - Line Item Information
Additional Program Screens
Options
|
Option |
Description |
|
1 |
Search. Enter 1 in the Option field next to a blank line to access Parts/Merchandise Search and search for an item to add to the receiver. |
|
2 |
Equipment detail. Enter 2 in the Option field to advance to the Equipment Master Information screen and enter information about the received equipment such as, make, model, replacement value, and depreciation settings. |
|
3 |
Serial numbers. Enter 3 in the Option field to access the Serial Number Entry screen and enter the serial numbers for the received items that are serial tracked. When you enter a receipt quantity for a serial tracked item, this screen displays automatically. |
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Fields
Displays the currency for all of the amounts on the screen.
Indicate whether this purchase order was completed by a purchase cardForm of company charge card that allows goods and services to be procured without utilizing a traditional purchasing process. Source (http://en.wikipedia.org/wiki/Purchasing_card). If you answer Y, the program marks a field in the Receipts file so that purchase order matching to an accounts payable vendor invoice is not necessary, and the receiver does not show in the Accounts Payable Accrual Report.
This
field only displays when the Display
Purch Card Flag field in control record RARCP6
is set to Y.
Displays the number of the purchase order you are receiving.
Displays the number and name of the vendor who supplied the items.
Displays the material code entered on the purchase order.
Displays the total amount of items received, which is calculated from the amounts you enter in the Quantity field.
If you want to use the capability of matching multiple purchase orders to the same vendor invoice in Accounts Payable, enter a delivery number for this receiver. You can enter the same delivery number on multiple receivers for different purchase orders, and then use the number when vouchering a vendor invoice in A/P so that you can match all of those receivers and purchase orders to that one invoice.
Displays the total monetary amount for the items received, which is calculated from the amounts you enter in the Quantity field multiplied by the amounts in the Cost field.
Indicate whether you want to print bar code labels for the received items.
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Displays the number of the item from the purchase order. If the Allow additional items field in control record RARCP3 is set to Y, you can enter additional items that were received but are not on the purchase order.
Enter the quantity received in the unit of measure displayed.
Control record RARCP1 has two settings that control whether open purchase order quantities are defaulted or can be defaulted into this field. The Dft open qtys to screen field setting determines whether the open quantities are automatically defaulted into this field when you get to the screen. The Allow F2 to default qtys field setting determines whether you can press F2 to automatically default open quantities into this field.
If the Prohibit Overages field in control record RARCPT is set to Y, you cannot enter a received quantity that exceeds the purchase order quantity.
Displays the received unit of measure for the item.
Displays the item description.
Enter or accept the cost of the received item. If the Protect cost field in control record RARCP2 is set to Y, you must have security code (Z23) in your profile to make changes to the item cost.
Function Keys
|
Function Key |
Description |
|
F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
|
F2 |
Select All (if allowed). Default open item quantities into the Qty field as received. This function key only works when the Allow F2 to default qtys field in the RARCP1 control record is set to Y. |
|
F3 |
Exit. Exit the page or program. |
|
F8 |
Item Number/Manufacturer's Number Toggle. Toggle the equipment number between its item number and the manufacturer's item number. |
|
F10 |
Comments. Advance to the Order Comments screen for the purchase order. |
|
F11 |
More Information. Displays a second line of detail for the purchase order line items that allows the entry of bin locations. |
|
F12 |
Cancel/Previous. Exit the program or move back a screen. |
|
F17 (Shift + F5) |
Top/Bottom of List. Press F18 to advance directly to the bottom of whichever list your cursor is on. Press F17 to return to the top of the list. |
|
F18 (Shift + F6) |
|
|
F24 (Shift + F12) |
More Keys. Display more available function keys for the program. |
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