Run
Monthly Depreciation
Program/Screen: RAEDPC/RAEDPC10
Description:
Use this program to calculate and post monthly depreciation for equipment. You can run a report first to ensure that all information is correct before you run the update process. For audit trail purposes, it is recommended that you keep a copy of the report that is produced during the update process.
In order for equipment to be depreciated, it must be set up with the following:
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Depreciation method
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Depreciation life
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Acquisition cost
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Date in rental
If the equipment has a salvage value, it will be used in the calculations, but the salvage value is not required.
Before the system performs calculations, it determines which assets have reached or exceeded their depreciable life by subtracting the date an asset was put into rental from the date through which the asset is to be depreciated. If an asset has exceeded its depreciable life, the system checks whether it has been fully depreciated by subtracting the asset's life-to-date depreciation from its depreciable basis (acquisition cost - salvage value). If the asset has not been fully depreciated, the remaining depreciation is forced into the current month's depreciation.
The actual cash value of an asset is used in the depreciation calculations if the Use EMACV$ to calc book field is set to Y in control record RAEQM3.
The Use assigned location setting in control record RAEDP1 determines the location to use for asset depreciation purposes. The setting also determines which location to use when retrieving the G/L account for Rental Equipment Depreciation.
If an asset was recapitalized after its depreciable life, the system
takes the newly calculated depreciable basis (acquisition cost + recapitalization
amounts - salvage value) and divides by the number of depreciable
months until its life-to-date depreciation is met.
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Navigation
Enter the ending date for the period for which you want to run depreciation, and then indicate if you only want to run a report (Run Live-N) or run the actual update process (Run Live-Y). Enter a name for the update report and where to save it, and then indicate which category/classes you want to depreciate.
Enter the remaining settings as described below, and then press Enter to run the report or update process.
To ensure
that you do not run the update process more than once in a period/month,
the screen displays the date of the last run, the period for which
it was run, and who ran it.
Unique Run Monthly Depreciation Screens
Run Monthly Depreciation
Run Monthly Depreciation - Depreciation Simulation Report
Run Monthly Depreciation - Budget Depreciation Report
Fields
Enter the ending date for the period/month for which you want to run depreciation. For example, 05312010 for May 31, 2010.
Enter N to only run a report of depreciation calculations without updating files. Enter Y to run depreciation calculations and update files.
Enter the name to give to the file that holds the report produced from this program.
Enter the name of the library where you want to save the report file.
Enter the IDs for the range of category/classes for which you want to run depreciation. If you want to run depreciation for all category/classes, leave these fields set to 0000000 and 9999999.
Include/Exclude/Only Uninvoiced
Indicate whether to run depreciation for invoiced and uninvoiced assets (I-Include), invoiced only (E-Exclude), or uninvoiced only (O). If you select to include uninvoiced assets (those for which an A/P invoice has not yet been matched), the program creates an accrual batch for the depreciation of those assets.
The setting of the Fully Invoiced field on the Equipment Maintenance - Cost screen determines whether an asset has been invoiced or not.
Indicate whether to run depreciation only for Rental equipment (R) or only for Owned equipment (O). Leave the field blank to run depreciation for all equipment types.
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Indicate whether to run book (accounting) depreciation.
Indicate whether to run tax depreciation.
Calculate AMT (Alternative Minimum Tax) Depreciation
Indicate whether to run AMT depreciation.
Indicate whether to run TX4 depreciation.
Indicate whether to run TX5 depreciation.
Function Keys
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Function Key |
Description |
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F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
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F3 |
Exit. Exit the page or program. |
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F5 |
Output. Advance to the Work with all Spooled Files screen where you can view a list of all of your spooled print jobs. |
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F6 |
Messages. Advance to the Display Messages screen where you can view all of your system messages. |
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F10 |
Simulation. Advance to the Run Monthly Depreciation - Depreciation Simulation Report screen where you can run the Depreciation Simulation Report. |
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F11 |
Budget. Advance to the Run Monthly Depreciation - Budget Depreciation Report screen where you can run the Budget Depreciation Report. |
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F12 |
Cancel/Previous. Exit the program or move back a screen. |
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F14 (Shift + F2) |
Jobs. Advance to the Work with Submitted Jobs screen where you can view a list of all of your submitted jobs. |
Related Programs
Equipment Maintenance - Tax/AMT
Reset Depreciation at Year End
Special Topics
Month-End Processing white paper
Fiscal Depreciation Calculation Example
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