Fax/Email Window - Vendor

Program/Screen: POPONI/POPONIFAX

Description:

Use this popup window to enter information for faxing and emailing a purchase order to a vendor or other parties.

 

Click a link to advance to that section of the topic.

 

• Navigation

• Fields

• Function Keys

 

Navigation

Access this popup window by entering Option 7 for a purchase order in the PO Number Search screen.  Use F7 to toggle between the Fax window and the Email window.  Enter the pertinent information in one or both windows and press Enter to return to the previous screen.

 

Where Used

PO Number Search

 

Fields

Fax Window

Fax number

Enter or accept the fax number for the vendor.

 

Country code

If applicable, enter the international FastFax country code for proper fax dialing purposes.

 

Fax to

Enter or accept the name of the department or person to whom the fax will be sent.

 

Company

Enter or accept the name of the company to which the fax will be sent.  The vendor's name is the default.

 

From (User ID)

Enter or accept the user ID for the person who is sending the fax.  This defaults to your user ID, but it can be changed.

 

Print

Indicate if you want to print the fax as well as send it.

 

Update vendor order fax number

Indicate if you want the fax number used for this fax to update the blank order fax number in the vendor master record.  This setting only works if the order fax number is blank in the vendor master record.  This fax number is not to be confused with the vendor fax number, which is a different field in the vendor master.

 

Cover letter note

Enter any text you want to have in the body of the fax cover letter.

 

Back to top

Email Window (F7)

 

Email

Enter the email address to which to send the purchase order.

 

Send to

Enter or accept the name of the person to whom the email will be sent.

 

Company

Enter or accept the name of the company to which the email will be sent.

 

From (User ID)

Enter or accept the user ID for the person who is sending the email.  This defaults to your user ID, but it can be changed.

 

Print

Indicate if you want to print the email in addition to sending it.

 

Cover letter note

Enter any text you want to have in the body of the email cover letter.

 

Function Keys

Function Key	Description
F1	Help.  Place your cursor in a field and press F1 to access online help for that field.  Place your cursor outside of any field, and press F1 to access online help at the program level.
F3	Exit.  Exit the page or program.
F7	Fax/E-mail.  Toggle between the Fax and the E-mail windows.
F9	Next/Previous.  Move among the pages of the Cover Letter Note text.
F10
F12	Cancel/Previous.  Exit the program or move back a screen.

 

 

 

Back to top