G/L Revenue
Distribution Maintenance-Equipment G/L Revenue
Distribution Maintenance-EquipmentUse this program to enter the G/L accounts to be affected by revenue generated from the rental or sale of equipment.
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Access this screen by entering at least a location on the G/L Revenue Distribution Maintenance-Equipment - Launch screen and pressing Enter. Enter the G/L accounts that you want to affect when equipment is sold or rented for the location you entered and for any other criteria you entered such as category/class, G/L type, equipment type, and equipment status.
This screen consists of more than one page, so when you have entered all of the G/L accounts on the first page, press PgDn to advance to the next page and complete more account fields.
G/L Revenue Distribution Maintenance-Equipment - Launch
G/L Revenue Distribution Maintenance-Equipment - Copy
G/L Revenue Distribution Maintenance-Equipment
Displays the location for which you want to add or maintain G/L revenue distribution accounts.
Displays the ID for the category of equipment for which you want to add or maintain G/L revenue distribution accounts.
Displays the ID for the class of equipment for which you want to add or maintain G/L revenue distribution accounts.
Displays the user-defined G/L type code for which you want to add or maintain G/L revenue distribution accounts.
Displays the code that represents the type of equipment for which you want to add or maintain G/L revenue distribution accounts.
Displays the status of the equipment for which you want to add or maintain G/L revenue distribution accounts.
Indicate whether the system only makes revenue entries to the general ledger. If set to Y, no cost of goods sold or inventory entries are made to the general ledger when equipment is sold or rented.
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Enter the account to credit for revenue from the rental of equipment. Use control record GLWRT1 to set whether equipment of type S=Sub-leased uses this revenue account or the Re-rent Revenue account.
Enter the account used to capture rental revenue for equipment that is re-rentEquipment that you rent from a vendor and then rent to a customer.ed.
Enter the account debited when equipment is acquired as an asset, and the accounts payable invoice is posted. A control record setting determines when the equipment master record is updated with the receipt and cost.
This account is also debited when equipment is transferred from New to Rental status. The account is credited with the cost of rental equipment when that equipment is sold.
If you have set your control records to affect the general ledger for equipment transfers, this account is debited or credited for the transfer depending on whether you are the shipping or the receiving location.
Enter the account to debit when a new piece of equipment is purchased for resale rather than rental. The account is credited with the cost of the new equipment when that equipment is sold.
This account is credited when equipment is transferred from New to Rental status. It is debited when equipment is transferred from Consigned to New.
Rental Equipment Depreciation Expense
Enter the account to debit with the depreciation expense when the depreciation process is run for equipment.
Enter the account to debit by the cost of sales when a piece of rental equipment is sold. The account is debited for the acquisition cost less accumulated depreciation.
Enter the account to debit by the cost of sales when a new piece of equipment is sold.
Rental Equipment Sales Revenue
Enter the account to credit for the revenue portion of an equipment sales transaction for a piece of rental equipment.
Enter the account to credit for the revenue portion of an equipment sales transaction for a piece of new equipment.
Accumulated Depreciation Asset
Enter the account that accumulates depreciation of rental equipment. When an asset is sold, this account is debited for the life-to-date depreciation of that asset.
If you are not using the enhanced version of work orders, enter the account to debit for the repair costs of internal work orders for equipment. If this field is blank, the system debits the G/L account associated with the expense code on the work order.
If you are using the enhanced version of work orders, this field is ignored, and the system debits the G/L account associated with the internal expense at the line item level on the work order. For recap work orders, the system uses the G/L account associated with the inter-company expense code.
Accumulated Depreciation Disposal
If you are using Canadian depreciation methods, enter the account that accumulates the depreciation for disposal of equipment.
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Enter the account that is defaulted on a purchase order for re-rentEquipment that you rent from a vendor and then rent to a customer. equipment.
Not currently used.
If you are not using the enhanced version of work orders, enter the account to credit for the revenue of sales items (parts) used on customer billed work orders for equipment. If this field is blank, the G/L account the system credits is based on the G/L category in the item master record for the parts used on the work order.
Enter the account to credit for the revenue portion of a rental purchase invoice.
Enter the account to debit for the depreciation expense for equipment sold on a rental purchase invoice when the depreciation type is P. The debit to this account is 80% of the revenue from the invoice, and the credit for the same amount affects the accumulated depreciation account.
Enter the account to affect when there is a gain from the disposal or sale of an asset. If you enter an account in this field, you must enter one in the Disposal Loss field as well. When using the Disposal Gain and Disposal Loss accounts, the system uses gain/loss accounting for the disposal of assets rather than revenue/cost of goods sold accounting.
Enter the account to affect when there is a loss from the disposal or sale of an asset. If you enter an account in this field, you must enter one in the Disposal Gain field as well. When using the Disposal Gain and Disposal Loss accounts, the system uses gain/loss accounting for the disposal of assets rather than revenue/cost of goods sold accounting.
Enter the G/L account to affect when the Earned Not Billed report is run, and the user selects to process a general ledger entry for rental revenue that has been earned but not yet invoiced.
Enter the G/L account to affect when the Earned Not Billed report is run, and the user selects to process a general ledger entry for re-rent revenue that has been earned but not yet invoiced.
Derogatoire Depreciation Account
Enter the G/L account to affect when equipment using the degressif tax depreciation method is depreciated.
Enter the G/L account to affect with any gain when equipment using the degressif tax depreciation method is depreciated. The gain comes from the difference between the calculated tax depreciation using the degressif method versus using the straight-line method.
Enter the G/L account to affect with any loss when equipment using the degressif tax depreciation method is depreciated. The loss comes from the difference between the calculated tax depreciation using the degressif method versus using the straight-line method.
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Function Key |
Description |
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F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
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F3 |
Exit. Exit the page or program. |
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F4 |
Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen. |
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F5 |
Refresh. Refresh the screen and remove entered data. |
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F7 |
Toggle. Not used. |
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F12 |
Cancel/Previous. Exit the program or move back a screen. |
Default System G/L Values Maintenance
G/L Sales Revenue Distribution Maintenance - Items
G/L Distribution Accounts white paper
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