Alternate Year End Processing

Program/Screen: GLAYET/GLAYET10

Description:

Use this program as an alternate method for processing your accounting year end. This program is available from the same menu option as the original Year End Processing program only when control record IGMNUO has the Use Alternate Year End field set to Y, and the year that you want to close is entered in the Year End field.

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Navigation
Fields
Function Keys
Related Programs
Special Topics

Navigation

Enter or accept the retained earnings account, and then select the appropriate year-end processing option. The options are described in detail below.

Fields

Retained Earnings Account

Enter or accept the account that receives the offsetting income and expense balances for the year at final close. The revenue and expense account balances are reset to zero.

The default account for this field comes from the retained earnings account setting for your location as set up in Default System G/L Values.

Run Error Check Only

Indicate whether you want to only run an error check. Enter 1=Yes to have the program check for errors in the following areas:

Debits and credits are equal in the G/L Journal File (GLJRNLFL)
Lettrage is in balance
Debits and credits in the G/L Journal File are correctly updating the G/L Master File (IGMSTRFL)

When you are ready to perform the initial accounting year-end close, set this field to 2=No. The initial close create a Period 13 (a closing period dated 12/31/XX) and a Period 99 (an opening period dated 1/1/XX+1). The closing period closes all income and expense accounts to retained earnings. The opening period opens all balances that roll forward (assets, liabilities, and capital). These balances roll forward in detail or in summary based on the setting for the Post Balance Forward Detail field in G/L Account Master Maintenance.

Finalize Year End

Indicate whether you want to perform the accounting year-end close. If you set the Run Error Check Only field to 1=Yes, set this field to N, and you can return to the program later to set it to Y when you are ready to close the year.

You will not be able to finalize the year end if any of the error reports generated from Run Error Check Only=Y still have errors and any prior months are not closed.

Function Keys

Function Key	Description
F1	Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level.
F3	Exit. Exit the page or program.
F4	Search. Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen.
F12	Cancel/Previous. Exit the program or move back a screen.

Related Programs

Year End Processing

Special Topics

Year End Flow (not directly applicable to Alternate Year End Processing)

Year-End Processing white paper