Inter-Company Expense - Location Information

Program/Screen: SAPOET/SAPOET23

Description:

Use this screen to confirm the location incurring the charge for the expense and to enter the expense code for the transaction.  You can also enter other information that further identifies the expense transaction like a reference number and the name of the person who authorized it.

 

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• Navigation

• Fields

• Function Keys

 

Navigation

On this second screen for the Inter-Company Expense program, confirm the location incurring the expense; enter the code that classifies the expense; and enter additional information to further identify the transaction.  Press Enter to advance to the Item Information screen.

 

Unique Inter-Company Expense Screens

Inter-Company Expense - Launch

Inter-Company Expense - Location Information

Inter-Company Expense - Item Information

Sales Item Detail

Inter-Company Expense - Review

 

Fields

Expense to Location

Displays the location that was entered on the launch screen.  This location incurs the expense of the transaction.

 

Name

Displays the full name of the location.

 

Expense G/L account

Displays the general ledger expense account associated with the Expense code that you enter.

 

Address 1

Displays the first line of the location's address.

 

Address 2

Displays the second line of the location's address.

 

City

Displays the city for that location.

 

State

Displays the state for that location.

 

Zip code/Phone number

Displays the postal code and phone number for the location.

 

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Expense code

Enter the code that represents the reason for the expense transaction.  These codes are set up in the Inter-Company Expense Code program, and they determine the offsetting general ledger expense account number and whether the expense transaction is taxable.

 

Equipment number

This field only displays if you enter an Expense code that requires the entry of an equipment number.  Enter the number of the equipment associated with the transaction.

 

Reference number

Enter a user-defined number that you can use as a reference for this transaction.  For example, enter a number from an inventory sign-out sheet.

 

Job location

If applicable, enter job location information for the transaction.  Your entry is not validated against the customer job file.

 

Authorized by

Enter the name of the person who authorized the expense transaction.

 

Taxable

Indicate whether the expense transaction is taxable.

 

Tax district

Enter or accept the tax district for this transaction.

 

Vendor number

If applicable, enter a valid vendor number associated with this transaction.

 

Invoice number

If applicable, enter a valid accounts payable invoice number associated with this transaction.

 

Purchase order number

If applicable, enter a valid purchase order number associated with this transaction.

 

Function Keys

Function Key	Description
F1	Help.  Place your cursor in a field and press F1 to access online help for that field.  Place your cursor outside of any field, and press F1 to access online help at the program level.
F3	Exit.  Exit the page or program.
F4	Search.  Place your cursor in a searchable field and press F4 to access a lookup window or more advanced search screen.
F5	Refresh.  Refresh the screen and remove entered data.
F10	Order Comments.  Advance to the Order Comments screen to enter comments for the inter-company expense transaction.
F12	Cancel/Previous.  Exit the program or move back a screen.

 

 

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