Cycle
Billing
Program/Screen: RAPRTC/RAPRTC10
Description:
Use this program to manually run the cycle billing process. This program is often used when customers begin to use the RentalMan system, and they have converted their billing data from another system. They run cycle billing manually until they are comfortable with the results of the process, and then they automate cycle billing through their nightly process.
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On this screen, enter the date through which you want to run cycle billing and the customers you want to cycle bill. In the remaining fields, enter the locations, regions, customer class codes, and billing codes you want to omit or include.
Press Enter to access the Printer/Outq popup window. In that window, indicate whether you want to submit the job to the job queue to be run on the date and time you enter, or whether you want to run it immediately. If you submit the job, the system releases your screen so that you can continue working, and you are notified when the process is complete. If you do not submit the job, it runs immediately, and you are not able to continue with other work until the process finishes.
Since this is a process that does not require a printer, you can leave the default of QPRINT in the Printer/Outq field. The QPRINT designation is a holding queue that you can access via the F5=Printer Output screen from any menu. On that screen, you can designate a printer for the job if necessary.
Leave the default information in the remaining fields on the Printer/Outq popup window and press Enter to complete the transaction.
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Fields
Enter the date through which you want to process cycle billing. The setting in control record CYCBLL determines how far in the future you can make this date. For example, if today's date is April 20, 2010, and the CYCBLL setting is 5 days, you cannot enter a date later than April 25, 2010 here.
Enter the range of customer numbers for which you want to run cycle billing. If you want to run it for all customers, leave the first field blank and enter 9999999 in the second field.
Indicate which locations you want to include (I) or omit (O) in the cycle billing. If you enter I for Include, enter only the locations you want to cycle bill in the fields below. If you want to run cycle billing for all but a few locations, enter O for Omit, and then enter only the locations you do not want to cycle bill in the fields below. If you want to cycle bill all locations, enter O for Omit and leave the location fields blank.
Optionally, indicate which regions you want to include (I) or omit (O) in the cycle billing. If you enter I for Include, enter only the regions you want to cycle bill in the fields below. If you want to run cycle billing for all but a few regions, enter O for Omit, and then enter only the regions you do not want to cycle bill in the fields below. If you want to cycle bill all regions, enter O for Omit and leave the region fields blank.
Indicate which customer class codes you want to include (I) or omit (O) in the cycle billing. If you enter I for Include, enter only the customer class codes you want to cycle bill in the fields below. If you want to run cycle billing for all but a few customer class codes, enter O for Omit, and then enter only the customer class codes you do not want to cycle bill in the fields below. If you want to cycle bill all customer class codes, enter O for Omit and leave the customer class code fields blank.
Indicate which billing period codes you want to include (I) or omit (O) in the cycle billing. If you enter I for Include, enter only the billing period codes you want to cycle bill in the fields below. If you want to run cycle billing for all but a few billing period codes, enter O for Omit, and then enter only the billing period codes you do not want to cycle bill in the fields below. If you want to cycle bill all billing period codes, enter O for Omit and leave the billing period code fields blank.
Function Keys
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Function Key |
Description |
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F1 |
Help. Place your cursor in a field and press F1 to access online help for that field. Place your cursor outside of any field, and press F1 to access online help at the program level. |
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F3 |
Exit. Exit the page or program. |
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F6 |
Messages. Advance to the Display Messages screen to review the system messages in your queue. |
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F12 |
Cancel/Previous. Exit the program or move back a screen. |
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F14 (Shift + F2) |
Submitted Jobs. Advance to the Work with Submitted Jobs screen to review and work with jobs that have been submitted to print or run. |
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